Receptionist

Noticia NY; New York, Northern (NY, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Supportive team environment

Competitive pay + opportunity for grow

Exposure to the real estate industry

Job summary

Noticia NY is seeking a friendly, organized Receptionist to be the first face and voice of our real estate office. You will greet clients, agents, and visitors, manage calls, schedule property showings, and support office operations to keep the team productive.

This role requires 1+ years in reception or admin/customer service, with proficiency in MS Office and Google Workspace. Real estate knowledge or license is a plus, and Canva/Dotloop/DocuSign experience is welcomed.

Qualifications

• 1+ years in reception, admin, or customer service.
• Real estate experience is a plus but not required.
• Proficient with Microsoft Office, Google Workspace, and basic CRM/MLS systems.
• High school diploma or GED required.
• Real estate license or knowledge of real estate terms preferred.
• Experience with Dotloop, DocuSign, Canva, or social media posting.

Responsibilities

• Greet clients, agents, and visitors in person and by phone with a professional, warm tone.
• Answer and direct calls, emails, and messages. Schedule appointments and property showings for agents.
• Manage calendars, file documents, prepare contracts, and handle mail/packages.
• Check clients in/out, provide coffee/water, and ensure the waiting area is neat and welcoming.
• Post new listings to websites, update MLS info, and assist with marketing materials as needed.
• Order supplies, manage visitor log, and handle basic bookkeeping like invoices and payments.
• Coordinate with agents on showing schedules, open house events, and client follow-ups.

Skills

Phone etiquette

Multitasking

Organization

MS Office

CRM/MLS systems

Education

High school diploma or GED

Tools

Dotloop

DocuSign

Canva

Social media posting

Job description

About the Role

We’re looking for a friendly, organized Receptionist to be the first face and voice of our real estate office. You’ll help clients, agents, and visitors feel welcome while keeping the office running smoothly.

Key Responsibilities

• Front Desk: Greet clients, agents, and visitors in person and by phone with a professional, warm tone
• Communication: Answer and direct calls, emails, and messages. Schedule appointments and property showings for agents
• Admin Support: Manage calendars, file documents, prepare contracts, and handle mail/packages
• Client Care: Check clients in/out, provide coffee/water, and ensure the waiting area is neat and welcoming
• Listing Support: Post new listings to websites, update MLS info, and assist with marketing materials as needed
• Office Operations: Order supplies, manage visitor log, handle basic bookkeeping like invoices and payments
• Team Support: Coordinate with agents on showing schedules, open house events, and client follow-ups

Qualifications

• Experience: 1+ years in reception, admin, or customer service. Real estate experience a plus but not required
• Skills: Strong phone etiquette, multitasking, and organization. Proficient in Microsoft Office, Google Workspace, and basic CRM/MLS systems
• Personality: Welcoming, professional, detail-oriented, and able to stay calm under pressure
• Requirements High school diploma or GED. Must be able to work standard office hours.
• Real Estate License or knowledge of real estate terms
• Experience with Dotloop, DocuSign, Canva, or social media posting

What We Offer

• Supportive team environment
• Competitive pay + opportunity for growth
• Exposure to the real estate industry and agents