Office Coordinator

Mashpee Commons LP; Mashpee (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

Mashpee Commons LP is seeking an organized Office Coordinator to support daily operations and multiple managers in a fast-paced real estate setting. You will handle calendars, correspondence, and tenant communications while ensuring efficient office workflows.

Ideal candidates bring 2+ years in admin roles, strong communication, and proficiency with Microsoft Office. Real estate exposure and vendor management are a plus for this role in Mashpee, MA.

Qualifications

• 2+ years of administrative or office coordination experience (real estate experience a plus).
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and work independently.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software is a plus.

Responsibilities

• Provide day-to-day support to multiple managers and team members.
• Manage calendars, schedule meetings, coordinate appointments.
• Prepare correspondence, reports, and internal documents.
• Oversee general office organization and ensure smooth daily operations.
• Maintain organized filing systems (digital and physical) with strong attention to detail.
• Order supplies and manage vendor relationships.
• Answer and direct phone calls in a professional and courteous manner.
• Serve as the primary point of contact for tenants, clients, and visitors.
• Monitor and respond to general email inquiries.
• Assist with leasing documentation, applications, and tenant communications.
• Coordinate property-related logistics (showings, inspections, maintenance scheduling).
• Help track lease dates, renewals, and key deadlines.
• Assist with basic bookkeeping tasks (invoice tracking, rent logs, expense entry).
• Maintain accurate records and databases.
• Support special projects across property management and development.
• Identify opportunities to improve systems and processes within the office.
• Help ensure follow-through on key tasks and deadlines.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Independent work

Tools

Microsoft Office

Property management software

Job description

Position Overview

We are a small, family-run real estate development and property management company seeking a highly organized and proactive Office Coordinator to support daily operations.

This role is central to maintaining an efficient, well-organized office while providing administrative support to multiple managers and serving as a key point of contact for tenants, vendors, and partners.

The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced, collaborative environment.

Key Responsibilities

Administrative Support

• Provide day-to-day support to multiple managers and team members
• Manage calendars, schedule meetings, coordinate appointments
• Prepare correspondence, reports, and internal documents

Office Operations

• Oversee general office organization and ensure smooth daily operations
• Maintain organized filing systems (digital and physical) with strong attention to detail
• Order supplies and manage vendor relationships

Communication amp; Front Office

• Answer and direct phone calls in a professional and courteous manner
• Serve as the primary point of contact for tenants, clients, and visitors
• Monitor and respond to general email inquiries

Real Estate Support

• Assist with leasing documentation, applications, and tenant communications
• Coordinate property-related logistics (showings, inspections, maintenance scheduling)
• Help track lease dates, renewals, and key deadlines

Financial amp; Data Entry Support

• Assist with basic bookkeeping tasks (invoice tracking, rent logs, expense entry)
• Maintain accurate records and databases
• Assist with special projects across property management and development
• Identify opportunities to improve systems and processes within the office
• Help ensure follow-through on key tasks and deadlinges

Qualifications

• 2+ years of administrative or office coordination experience (real estate experience a plus)
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and work independently
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Work, Excel, Outlook): experience with property management software is a plus
• Professional, reliable, and adaptable

Key Traits for Success

• Highly organized and thorough
• Resourceful and proactive
• Comfortable in a small, team-oriented environment
• Strong interpersonal skills and professionalism
• Willingness to take on a wide range of responsibilities

Why Join Us

• Collaborative, team envirnoment
• Opportunity to gain broad exposure to real estate operations, property management, retail and residential leasing and development
• Meaningful role with visibility across the organization