Real Estate Office Assistant

Rockhome Real Estate Services; Canton (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Rockhome Real Estate Services in Canton, MA is seeking a highly organized Real Estate Administrative Assistant to join our growing team. You will anticipate needs, communicate professionally, and ensure every detail is handled correctly in a fast-paced real estate environment.

You’ll coordinate appointments and showings, manage calendars and deadlines, maintain transaction documents and MLS listings, support marketing and client communications, and keep digital files accurate to help

Qualifications

• Previous experience in real estate, transaction coordination, or administration is preferred.
• Strong organizational, communication, and customer-service skills.
• Ability to learn new technology and software.

Responsibilities

• Coordinate appointments, property showings, inspections, and meetings
• Manage calendars, schedules, and deadlines
• Prepare, organize, and maintain real estate transaction documents
• Communicate professionally with clients, agents, lenders, attorneys, inspectors, and vendors
• Maintain digital files, databases, and transaction records
• Assist with MLS listings and listing updates
• Support marketing, social media, and community outreach initiatives
• Help keep transactions moving forward
• Assist with day-to-day office operations and administrative tasks
• Identify opportunities to improve organization and processes
• Provide outstanding customer service throughout the process

Skills

Organizational skills

Proactive

Detail-oriented

Professional communication

Customer service

Job description

Real Estate Administrative Assistant

Join a Growing Real Estate Team

We're looking for a highly organized, proactive, and detail-oriented Real Estate Administrative Assistant to become an integral part of our growing real estate team.

This is more than a traditional administrative position. We're looking for someone who anticipates what needs to be done, communicates professionally, and takes pride in making sure every detail is handled correctly.

If you're someone who enjoys a fast-paced environment, working with people, solving problems, and keeping multiple moving pieces organized, this could be a great opportunity for you.

What You'll Do

You’ll play an important role in supporting the team and delivering an exceptional experience for clients. Responsibilities may include:

• Coordinate appointments, property showings, inspections, and meetings

• Manage calendars, schedules, and important deadlines

• Prepare, organize, and maintain real estate transaction documents

• Communicate professionally with clients, agents, lenders, attorneys, inspectors, contractors, and other vendors

• Maintain accurate digital files, databases, and transaction records

• Assist with MLS listings, property information, and listing updates

• Help coordinate marketing, social media, and community outreach initiatives

• Follow up on outstanding items and help keep transactions moving forward

• Assist with day-to-day office operations and administrative tasks

• Identify opportunities to improve organization, communication, and internal processes

• Provide outstanding customer service and help ensure clients feel informed and supported throughout the process

Who We're Looking For

The right person is organized, dependable, resourceful, and proactive. You don't need to be told every step of what to do; you notice what needs attention and take action.

We're looking for someone who:

• Has exceptional attention to detail

• Is highly organized and able to manage multiple priorities

• Communicates clearly and professionally

• Is comfortable interacting with clients and industry professionals

• Takes initiative and follows through

• Can work independently while also being a strong team player

• Is comfortable learning new technology and software

• Handles confidential and time-sensitive information professionally

• Has a positive, solutions-oriented attitude

• Takes pride in doing things correctly—not just quickly

Experience

Previous experience in real estate, transaction coordination, administration, customer service, sales support, or a similar role is preferred.

Real estate experience is a plus, but we're also interested in candidates with strong organizational, communication, and customer-service skills who are eager to learn the business.

Why Join Us?

You’ll have the opportunity to work closely with an active real estate team, gain valuable experience in the industry, and become an important part of the client experience and transaction process.

This is a position for someone who wants to grow with a team, take on responsibility, and make a meaningful impact, not simply fill a seat.

If you are motivated, dependable, highly organized, and excited about building a career in real estate, we want to hear from you.