Real Estate Team Assistant

Coldwell Banker; Miami Beach (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Growth opportunities within the organization

Job summary

A leading real estate firm is seeking a highly organized property management assistant in Miami Beach, FL. The role involves managing various administrative tasks related to real estate transactions, coordinating marketing activities, and ensuring effective communication with clients and agents. Ideal candidates are detail-oriented team players with strong communication and organizational skills. Opportunities for growth within the organization are available.

Qualifications

• 2 years of similar work experience preferred.
• Administrative or Operations background is a plus.
• Basic budget and financial reporting skills.

Responsibilities

• Creating and maintaining operations manual.
• Managing transaction communications and administrative tasks.
• Coordinating marketing and listing activities.
• Maintaining online reputation and managing client reviews.

Skills

Team player

Excellent time management

Problem-solving skills

Strong written and verbal communication

Marketing skills - social media, print, and web-based

Exceptional organizational abilities

Calm under pressure

Service-oriented attitude

Learning-based attitude

Tools

Microsoft Office

Basic office suite software

Calendaring systems

Job description

Seeking a professional, highly organized real estate property management assistant who ensures our operations run smoothly.

The responsibilities include:

• Creating and maintaining operations manual that documents all systems and standards.
• Responsible for hiring, training and coaching
• Building, implementing, and managing all systems for sellers, buyers, lead generation, database management, information management, and back-office support
• Transaction management in communication with real estate agents, clients, attorneys, mortgage brokers, etc. during the process of a transaction to effectively manage the administrative tasks involved from contract to close
• Coordinating listing activities, including validating info, inputting listings in the Multiple Listing Service (MLS) system, preparing marketing, managing signs and lockboxes
• Managing and maintaining online reputation and request reviews from clients
• Social Media and Email Marketing, including all social media platforms. (This includes just listed, just sold, under contract, team accomplishments, industry news, various holiday posts, etc.)
• Ensuring real estate documents are prepared and sent for client signatures and completion
• Reviewing contracts and following compliance procedures and guidelines
• Maintaining status calendar of important contract deadlines

Top applicants have an eye for detail, love helping people, and are energized by the daily variety of tasks.

Skills You Have:

• Team player
• Basic budget and financial reporting skills
• Knowledge of basic office suite software and calendaring systems
• Excellent time management, problem-solving, and communication skills
• Basic computer skills including experience with Microsoft Office
• 2 years of similar work experience preferred
• Administrative or Operations background
• Strong written and verbal communication skills
• Marketing skills - social media, print, and web-based
• Exceptional organizational and project management abilities
• Calm under pressure
• Proven ability to succeed
• Independent thinker
• Service-oriented attitude
• Learning-based- actively and independently seeking out answers as needed

Language Skills:

• English (additional any language is a plus)

We also provide growth opportunities within our organization