Real Estate Office Administrative Assistant

WTG Real Estate; Vancouver (WA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive wages

Paid vacation

9-5 schedule

Job summary

WTG Real Estate in Washington state seeks an organized administrative professional to support a team of Realtors helping clients buy and sell homes. You’ll be the hub for calendars, documents, and digital tools, ensuring timely communication and flawless coordination across listings and closings.

This role emphasizes detail, proactive problem solving, and a collaborative spirit. If you thrive in a fast-paced environment and enjoy building smooth internal processes, this is your chance to

Qualifications

• Detail-oriented and able to finish very detailed work.
• Ability to prioritize and manage multiple responsibilities.
• Enjoy dynamic environment where no task is above or below you.
• Driven to improve the client experience and internal processes.
• Strong interpersonal skills and excellent written communication.
• Proficient in Word, Excel, PowerPoint, Outlook and Internet skills.

Responsibilities

• CRM Management: Maintain and update client databases to ensure accurate, timely communication and follow-up
• Transaction Coordination: Manage the workflows and timelines involved in listings and purchases from start to finish
• Client Communication: Serve as a primary point of contact, providing consistent and professional communication throughout the buying or selling process
• Buyer Tour Coordination: Organize and schedule property showings tailored to client preferences and availability
• Email & Calendar Management: Efficiently handle inboxes, schedule appointments, and ensure team members stay on track
• Marketing Preparation: Assist in the creation and coordination of listing materials, brochures, and promotional content
• Social Media & Website Management: Oversee content creation, posting, and engagement across digital platforms to maintain brand presence
• Event Planning: Organize client appreciation events, open houses, and team functions from concept to execution

Skills

CRM Management

Transaction Coordination

Client Communication

Buyer Tour Coordination

Email/Calendar Management

Marketing Support

Social Media Management

Event Planning

Tools

Word

Excel

PowerPoint

Outlook

Job description

You’re passionate about the fast-paced world of real estate. Supporting a team of dedicated Realtors as they help clients find their dream homes is exactly where you thrive. Exceptional customer service comes naturally to you, and keeping people and schedules organized is your superpower. You see a calendar not as a list of appointments, but as a world of opportunities waiting to be managed. You’re a proactive problem-solver, a dependable team player, and someone who takes pride in getting things done right. When it comes to technology, you’re confident and capable. Whether it’s spreadsheets, documents, or digital tools, you’ve got efficient systems and smart templates ready to go. No administrative task is too small, and your positive, can-do attitude makes you a joy to work with. You bring passion, professionalism, and a sense of calm assurance to every interaction. We’re a team of top-producing, thoughtful real estate professionals looking for the right person to grow with us. You’ll help keep our operations running smoothly and always be on the lookout for ways to make things even better. While your experience and skill set matter, it’s your personality that will truly make you stand out. We believe in hard work, collaboration, and rewarding those who go above and beyond - And for the right fit, we offer generous compensation and the chance to be part of something great.

Bonus items that motivate and set us apart

Confidential hiring process Competitive wages Paid vacation Monday to Friday, 9 am-5 pm

Responsibilities

• CRM Management: Maintain and update client databases to ensure accurate, timely communication and follow-up
• Transaction Coordination: Manage the workflows and timelines involved in listings and purchases from start to finish
• Client Communication: Serve as a primary point of contact, providing consistent and professional communication throughout the buying or selling process
• Buyer Tour Coordination: Organize and schedule property showings tailored to client preferences and availability
• Email & Calendar Management: Efficiently handle inboxes, schedule appointments, and ensure team members stay on track
• Marketing Preparation: Assist in the creation and coordination of listing materials, brochures, and promotional content
• Social Media & Website Management: Oversee content creation, posting, and engagement across digital platforms to maintain brand presence
• Event Planning: Organize client appreciation events, open houses, and team functions from concept to execution

Qualifications

• Shows ability to quickly finish very detailed work
• Able to prioritize and manage a range of responsibilities
• Enjoy being in a dynamic job where no task is above or below you
• A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
• Shows great interpersonal skills and excellent written communication
• Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills

Compensation: $55,000 - $65,000+ yearly DOE

Compensation: $55,000-$65,000 per year