Real Estate Administrative & Personal Assistant

iLink Real Estate Co; Holland (OH); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid training

Mileage reimbursement

Job summary

iLink Real Estate Co. is seeking a dependable assistant to support brokerage operations, handle buyer/seller transactions, and provide day-to-day personal assistance. You’ll organize systems, manage schedules, and handle errands while supporting ongoing transactions in Holland, Ohio.

Ideal candidates have real estate admin/transaction coordination experience, plus familiarity with Dotloop, Follow Up Boss, or QuickBooks. We train the right person.

Qualifications

• Strong organizational skills and dependable follow-through.
• Professional communication and discretion with confidential information.
• Comfort with technology and learning new systems.
• Accurate data entry and basic bookkeeping.
• Good judgment and ability to work independently after training.
• Real estate administrative or transaction coordination experience preferred.
• Active real estate license is advantageous.

Responsibilities

• Organize documents, checklists, and transaction files in Dotloop.
• Clean up and maintain contact records, tasks, and follow-up information in Follow Up Boss.
• Assist with listing preparation, transaction paperwork, document collection, and deadline tracking.
• Coordinate appointments, inspections, appraisals, and closing arrangements.
• Follow up with clients, agents, lenders, title companies, and vendors.
• Enter transactions in QuickBooks and process approved disbursements following established procedures.
• Support agent onboarding and daily office administration.
• Handle scheduling, business and personal errands, and other administrative and personal support tasks as priorities change.

Skills

Organization

Detail-oriented

Follow-through

Professional communication

Confidential information handling

Data entry

Bookkeeping basics

Independent work

Education

Real estate license

Tools

Dotloop

Follow Up Boss

QuickBooks

Job description

Are you organized, resourceful, and comfortable handling a variety of responsibilities?

iLink Real Estate Co. is hiring a dependable assistant to support brokerage operations, assist with the broker's buyer and seller transactions, and provide day-to-day personal assistance.

Your initial focus will be organizing our business systems and supporting active transactions. Beyond those priorities, you'll help manage schedules, handle errands, and take care of administrative and personal tasks as needs arise. We're looking for someone who takes initiative, adapts to changing priorities, and follows through.

What You'll Do

• Organize documents, checklists, and transaction files in Dotloop.

• Clean up and maintain contact records, tasks, and follow-up information in Follow Up Boss.

• Assist with listing preparation, transaction paperwork, document collection, and deadline tracking.

• Coordinate appointments, inspections, appraisals, and closing arrangements.

• Follow up with clients, agents, lenders, title companies, and vendors.

• Enter transactions in QuickBooks and process approved disbursements following established procedures.

• Support agent onboarding and daily office administration.

• Handle scheduling, business and personal errands, and other administrative and personal support tasks as priorities change.

What We're Looking For

• Strong organization, attention to detail, and dependable follow-through.

• Professional communication and discretion with confidential business and personal information.

• Comfort using technology and learning new systems.

• Accurate data entry and basic bookkeeping skills.

• Good judgment, flexibility, and the ability to work independently after training.

Real estate administrative or transaction coordination experience is strongly preferred. An active real estate license and experience with Dotloop, Follow Up Boss, or QuickBooks are advantages. We are willing to train the right person.

Schedule & Compensation

This position is based in our Holland, Ohio office, with scheduling coordinated around brokerage operations, transaction needs, and business and personal errands.

Approximately 40 hours of availability per week on an agreed schedule is expected. Occasional evening or weekend responsiveness is needed for urgent matters.

Pay is $18-$22/hour, depending on experience. Training is paid, and business mileage is reimbursed. Employer-sponsored benefits are not currently offered.