Real Estate Administrative Assistant

Burkey Real Estate; Granger (IN); On-site; USD 35,000 - 60,000; Full time

Job summary

Burkey Real Estate in Granger, Indiana is seeking an Administrative Assistant to support the operations of a growing real estate team. The ideal candidate is organized, detail-oriented, and proactive, providing the administrative backbone for the sales team and enhancing the client experience.

Responsibilities include coordinating buyer and seller transactions, maintaining transaction files, and supporting marketing efforts. Competitive compensation ranges from $35,000 to $60,000 yearly. Prior real estate experience is beneficial but not required.

Qualifications

• Highly organized, detail-oriented, and dependable.
• Strong written and verbal communication skills.
• Comfortable managing multiple tasks under pressure.

Responsibilities

• Coordinate buyer and seller transactions from executed contract to closing.
• Prepare listing materials and documentation.
• Maintain accurate transaction files and client records.

Skills

Organizational skills

Communication skills

Proficient in Microsoft Office

Project coordination

Client management

Tools

CRM systems

Transaction management software

Job description

Burkey Real Estate is hiring an Administrative Assistant to help drive the day-to-day operations of a growing real estate team. This is a high-impact role for someone who is organized, detail-oriented, learning-based, proactive, and comfortable taking ownership. The right person will provide the administrative backbone for our sales team, help create a smooth client experience from listing to closing, support marketing and client events, and serve as the Team Leader’s personal assistant. This is not a sit-back-and-wait role.

At Burkey Real Estate, our mission is to help Michiana buyers and sellers find great housing through hard work, great marketing, and a smooth process. Our vision is to be Michiana’s most trusted team for buyers and sellers, delivering a world-class experience and exceptional results.

Responsibilities

• Coordinate buyer and seller transactions from executed contract to closing, including timelines, paperwork, signatures, inspections, appraisals, title work, communication, and closing logistics.
• Help prepare listing materials, disclosures, pre-list packages, marketing pieces, MLS input, and other documentation needed to bring listings to market and keep them updated.
• Coordinate property photos, videos, staging, repairs, cleaning, signage, lockboxes, access details, open house logistics, and seller communication throughout the listing process.
• Maintain accurate transaction files, communication logs, checklists, client records, and internal systems so nothing falls through the cracks.
• Help maintain the client database and ensure leads and contacts are organized and receive timely follow-up.
• Support the team’s marketing efforts by coordinating flyers, signage, postcards, newsletters, social media support, consultation packets, client gifts, testimonials, and other promotional materials as needed.
• Assist with planning and execution of client appreciation events, vendor events, and other team events, with attendance expected at a minimum of two client events per year.
• Support the Team Leader with day-to-day administrative needs, including organization, scheduling, follow-up, email triage, reminders, errands, and other personal assistant tasks tied to the business.
• Build, improve, document, and maintain systems, checklists, and operational processes that help the team stay efficient, organized, and accountable.
• Help answer phones, communicate professionally with clients and vendors, and respond with urgency and attentiveness.
• Look for ways to simplify, systematize, and improve how the business runs.

Qualifications

• Highly organized, detail-oriented, and dependable.
• Strong written and verbal communication skills.
• Comfortable picking up the phone, calling people, following up, and communicating with urgency.
• Positive, professional, and calm under pressure.
• Learning-based, coachable, and eager to grow.
• Able to manage multiple moving pieces while maintaining a high level of accuracy.
• Proficient with Microsoft Office and comfortable learning CRM, transaction management, and marketing systems.
• Strong administrative and project coordination skills.
• Real estate experience helpful, but not required for the right person.
• Able to maintain confidentiality and handle sensitive information professionally.

Compensation

$35,000 - $60,000 yearly