Real Estate Admin & Personal Assistant: Organize & Support

iLink Real Estate Co; Holland (OH); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid training

Mileage reimbursement

Job summary

iLink Real Estate Co. is seeking a dependable assistant to support brokerage operations, handle buyer/seller transactions, and provide day-to-day personal assistance. You’ll organize systems, manage schedules, and handle errands while supporting ongoing transactions in Holland, Ohio.

Ideal candidates have real estate admin/transaction coordination experience, plus familiarity with Dotloop, Follow Up Boss, or QuickBooks. We train the right person.

Qualifications

• Strong organizational skills and dependable follow-through.
• Professional communication and discretion with confidential information.
• Comfort with technology and learning new systems.
• Accurate data entry and basic bookkeeping.
• Good judgment and ability to work independently after training.
• Real estate administrative or transaction coordination experience preferred.
• Active real estate license is advantageous.

Responsibilities

• Organize documents, checklists, and transaction files in Dotloop.
• Clean up and maintain contact records, tasks, and follow-up information in Follow Up Boss.
• Assist with listing preparation, transaction paperwork, document collection, and deadline tracking.
• Coordinate appointments, inspections, appraisals, and closing arrangements.
• Follow up with clients, agents, lenders, title companies, and vendors.
• Enter transactions in QuickBooks and process approved disbursements following established procedures.
• Support agent onboarding and daily office administration.
• Handle scheduling, business and personal errands, and other administrative and personal support tasks as priorities change.

Skills

Organization

Detail-oriented

Follow-through

Professional communication

Confidential information handling

Data entry

Bookkeeping basics

Independent work

Education

Real estate license

Tools

Dotloop

Follow Up Boss

QuickBooks

Job description

iLink Real Estate Co. is seeking a dependable assistant to support brokerage operations, handle buyer/seller transactions, and provide day-to-day personal assistance. You’ll organize systems, manage schedules, and handle errands while supporting ongoing transactions in Holland, Ohio.

Ideal candidates have real estate admin/transaction coordination experience, plus familiarity with Dotloop, Follow Up Boss, or QuickBooks. We train the right person.