Real Estate Assistant

PDG Realty; Louisville (KY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health insurance (full-time)

Paid time off (PTO) and holiday pay (f

401(k) programs

Professional growth and mentorship

Job summary

PDG Realty in Louisville, KY is seeking a Real Estate Assistant to support a small team of sales and leasing agents. The role covers client care, property marketing, and paperwork from listing to close for residential and commercial properties.

The ideal candidate is organized, proactive, and detail-oriented, with strong communication skills and comfort with MLS, LoopNet, and CRM systems. This is an in-person, full-time position with benefits.

Qualifications

• 1–2 years of administrative support or office experience.
• Real estate license not required, but willingness to get licensed is a plus.
• Proficiency with Microsoft Office (Word, Excel) and Google Workspace; familiarity with real estate platforms (MLS, LoopNet, or CRMs) is a plus.

Responsibilities

• Provide administrative support: schedule showings, coordinate viewings, and respond to calls, texts, and emails.
• Coordinate transactions: organize digital files for leases, purchase agreements, disclosures, and closings.
• Update MLS and commercial databases; create digital flyers and coordinate signage and lockboxes.
• Serve as main contact for buyers, tenants, sellers, and third-party vendors or inspectors.
• Maintain CRM with clean data, leads, and communication history.

Skills

Administrative support

Communication

Detail oriented

Tech-savvy

Tools

Microsoft Office

Google Workspace

MLS

LoopNet

CRM systems

Job description

About Us

We are a brokerage and property management company operating across both residential and commercial real estate sectors. Our company thrives on client satisfaction, fast-paced transaction management, and a highly collaborative team environment. We are looking for an organized, proactive, and detail-oriented Real Estate Assistant to answer the phone and streamline our office operations and support our small group of sales and leasing agents.

Position Overview

In this dual-focus role, you will be the backbone of our daily operations. You will manage client care, market properties, and track paperwork from listing to close for both single-family homes and commercial properties. The ideal candidate has excellent communication skills, thrives under minimal supervision, and is deeply comfortable navigating client relationship and property management software.

Key Responsibilities

• Administrative Support: Schedule showings, coordinate property viewings, and respond promptly to phone calls, texts, and emails. Enter property bills into management system and file accordingly.
• Transaction Coordination: Organize and maintain digital files for residential leases, commercial purchase agreements, disclosures, and closing documents.
• Marketing & Listings: Update active listings on the MLS and commercial databases. Draft social media content, create digital flyers, and coordinate the delivery of property signage and lockboxes.
• Client & Vendor Relations: Act as a main point of contact for buyers, tenants, sellers, and third-party contractors or inspectors.
• Database Management: Keep our CRM updated with clean data, tracking prospective leads, client communication history, and follow-ups.

Qualifications & Skills

• Experience: 1–2 years of experience in an administrative support or office role. Experience specifically within residential or commercial real estate is highly preferred.
• Licensing: A real estate license is not required, but a valid license or a willingness to get licensed is a strong plus.
• Tech-Savvy: Proficiency with Microsoft Office (Word, Excel) and Google Workspace. Familiarity with real estate platforms (MLS, LoopNet, or CRM’s is a distinct advantage.
• Attributes: High level of organization, exceptional attention to detail, and a professional, customer-first demeanor and ability to learn new marketing technology.

Benefits

• Health insurance (full-time)
• Paid time off (PTO) and holiday pay (full-time)
• 401(k) programs
• Opportunities for professional growth and real estate mentorship

Pay: From $20.00 per hour

Expected hours: No more than 40.0 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person