QuickBooks Admin & Bookkeeping Associate

OPTIMUS PROPERTY MANAGEMENT INC; Los Angeles (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

Optimus Property Management is seeking an entry-level Administrative Assistant / Bookkeeper in Century City, CA to support office operations, accounting, and maintenance teams. This role requires foundational QuickBooks experience and offers a fast-paced, hands-on environment for growth.

The position supports front office and bookkeeping tasks, with duties including handling calls, greeting visitors, posting checks, paying bills, and reconciling journal entries.

Qualifications

• Minimum 2 years of QuickBooks experience.
• Strong working knowledge of QuickBooks and Microsoft Excel.
• Comfortable creating, posting, and reconciling journal entries.
• Strong organizational skills and attention to detail.
• Friendly, professional communication style — both in person and on the phone.
• Bilingual in Farsi a plus.

Responsibilities

• Answer and direct incoming phone calls.
• Greet guests and visitors, and direct tenants to the appropriate team member.
• Return orders and packages at Amazon, FedEx, and UPS drop-off locations.
• Schedule notary appointments as needed.
• Order equipment and supplies for property managers and maintenance teams.
• Provide general administrative support across the office.

Skills

QuickBooks

Microsoft Excel

Journal entries

Organization

Customer service

Bilingual in Farsi

Job description

Optimus Property Management is seeking an entry-level Administrative Assistant / Bookkeeper in Century City, CA to support office operations, accounting, and maintenance teams. This role requires foundational QuickBooks experience and offers a fast-paced, hands-on environment for growth.

The position supports front office and bookkeeping tasks, with duties including handling calls, greeting visitors, posting checks, paying bills, and reconciling journal entries.