Bookkeeper / Office Operations Manager

Ledgent; West Palm Beach (FL); On-site; USD 37,195 - 49,593; Full time

Job summary

Ledgent is seeking a Bookkeeper / Operations Office Assistant in West Palm Beach, Florida. The ideal candidate will handle bookkeeping and administrative tasks, ensuring efficient financial operations. Key responsibilities include managing accounts payable, overseeing banking, and maintaining office resources.

Applicants should have 2+ years of bookkeeping experience, with proficiency in QuickBooks and Excel. The role offers a competitive salary of $27 - $36 per hour and a Monday to Friday schedule.

Qualifications

• 2+ years of bookkeeping experience.

Responsibilities

• Manage day-to-day accounts payable and receivable.
• Assist external bookkeeper with tracking and reconciling expenses.
• Manage daily office operations and administrative procedures.

Skills

QuickBooks experience

Excel spreadsheets

Job description

Ledgent Finance & Accounting's client is currently seeking a Bookkeeper / Operations Office Assistant to join their team in Florida. This role is essential in ensuring the smooth and efficient running of financial and office operations. The ideal candidate will possess a keen eye for detail, exceptional organizational skills, and a proactive approach to managing both bookkeeping and office management tasks.

• Must have QuickBooks experience and excel spreadsheets

Responsibilities

• Manage day-to-day accounts payable and receivable
• Process wires and ACH payments
• Invoice short- and long-term building tenants
• Oversee banking and credit card accounts
• Track mortgage payments and transfer funds as needed
• Assist external bookkeeper with tracking, documenting, coding, and reconciling expenses
• File monthly sales tax reports for multiple states
• Manage daily office operations and administrative procedures
• Monitor and maintain office resources, updating supplies and equipment as needed
• Order and maintain office and kitchen supplies
• Manage the internal office calendar
• Assist in organizing events, including permitting, catering, staffing, and hiring off-duty officers

Design Client Responsibilities

• Manage client invoicing, payments, and account reconciliations
• Oversee project budgets
• Manage procurement and tracking of all client purchases
• Process and record purchase orders for client purchases and sync with QuickBooks
• Maintain organization of all design client files

Experience & Qualifications

• 2+ years of bookkeeping experience
• Must have QuickBooks experience and excel spreadsheets

Additional Info

• Salary: $27 - $36 per hour
• Schedule: Monday - Friday

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.