Bookkeeper, Administrative Assistant

Vitrum Castrum Inc; Lawrenceville (GA); On-site; USD 23,000 - 40,000; Full time

Job summary

Vitrum Castrum Inc in Lawrenceville, GA is seeking a dynamic Bookkeeper/Administrative Assistant for an in-person role. You will maintain financial records in QuickBooks, handle invoicing and expenses, and support daily office operations.

You will manage data entry, calendar scheduling, front desk duties, and produce reports using Microsoft Office. Strong organization, eye for detail, and bilingual abilities are a plus in this fast-paced environment.

Qualifications

• Experience with QuickBooks and bookkeeping tasks.
• Precise data entry and up-to-date records.
• Professional phone handling and client communication.
• Office management support and reporting spreadsheets.
• Calendar management and appointment scheduling.
• Front desk responsibilities and welcoming environment.
• Proficiency with Microsoft Office and productivity software.
• Strong organizational skills and multitasking in a fast-paced environment.
• Bilingual abilities a plus.

Responsibilities

• Manage financial records using QuickBooks, including invoicing, expenses, and bank reconciliations.
• Perform data entry tasks with precision, ensuring information is up-to-date and error-free.
• Handle multi-line phone systems with professionalism, providing excellent customer service and client communication.
• Support office management tasks such as filing, document proofreading, and organizing spreadsheets for reporting purposes.
• Assist with calendar management and scheduling appointments or meetings for staff and clients.
• Provide front desk support by greeting visitors, answering inquiries, and maintaining a welcoming environment.
• Utilize Microsoft Office Suite to prepare reports, correspondence, and presentations with strong attention to detail.

Skills

QuickBooks

Data entry

Microsoft Office

Calendar management

Phone etiquette

Bilingual

Tools

Microsoft Excel

Outlook

Word

Job description

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring accurate financial record-keeping while providing exceptional administrative support. Your energy, organization, and technical proficiency will help keep our office running smoothly and efficiently. This paid position offers an exciting opportunity to develop your skills in a fast-paced environment while making a meaningful impact on daily business operations. Duties

• Manage and maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Perform data entry tasks with precision, ensuring all information is up-to-date and error-free
• Handle multi-line phone systems with professionalism, providing excellent customer service and client communication
• Support office management tasks such as filing, document proofreading, and organizing spreadsheets for reporting purposes
• Assist with calendar management and scheduling appointments or meetings for staff and clients
• Provide front desk support by greeting visitors, answering inquiries, and maintaining a welcoming environment
• Utilize Microsoft Office Suite (Word, Excel, Outlook) to prepare reports, correspondence, and presentations with strong attention to detail Experience
• Proven clerical experience in an office setting with a focus on administrative support and data entry
• Familiarity with QuickBooks or other accounting software is highly desirable
• Strong computer literacy including proficiency in Microsoft Office programs and productivity software
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Effective phone communication skills coupled with professional phone etiquette
• Bilingual abilities are a plus to enhance client interactions and team collaboration
• Previous experience as a personal assistant or in office management roles is beneficial This role is perfect for motivated individuals who thrive on organization, enjoy supporting team success, and possess strong technical skills. Join us to be part of a vibrant workplace where your contributions truly make a difference!

Pay

$17.00 - $29.43 per hour Work Location: In person