Public Service Specialist: Flexible Schedule & Impact

COCONINO COUNTY, AZ; Flagstaff (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Coconino County is seeking a detail-oriented administrative assistant to perform clerical duties under supervision. Responsibilities include preparing documents, maintaining records, and handling confidential material with discretion.

The role requires accurate data entry, strong communication, and the ability to manage multiple tasks while coordinating with departments. A flexible schedule may include nights, weekends, and holidays to support office operations.

Qualifications

• Two years' experience in performing clerical or administrative work within subject area.
• Associate's degree and one year experience in performing clerical or administrative work within subject area.
• Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsibilities

• Formats, composes and types correspondence and other documents from drafts for routine, complex and confidential matters.
• Prepares reports and maintains records.
• Receives, sorts, files and retrieves forms, correspondence and documents.
• Updates, checks and completes records, forms and documents.
• Verifies discrepancies and makes corrections.
• Researches records and disburses information.
• Establishes and maintains complex filing systems.
• Schedules, gathers materials and prepares agenda for meetings.
• Takes and transcribes minutes of meetings and other proceedings.

Skills

Report preparation

Communication

Time management

Organizational skills

Attention to detail

Education

Associate's degree

Tools

Microsoft Office

Job description

Coconino County is seeking a detail-oriented administrative assistant to perform clerical duties under supervision. Responsibilities include preparing documents, maintaining records, and handling confidential material with discretion.

The role requires accurate data entry, strong communication, and the ability to manage multiple tasks while coordinating with departments. A flexible schedule may include nights, weekends, and holidays to support office operations.