Public Service Specialist: Administrative Coordinator

Coconino County Sheriff's Office (Patrol); Flagstaff (AZ); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Vacation/Annual Leave

Sick Leave

Health Care Insurance

Dental Plan

Vision Plan

Group Life Insurance

Pre-Tax Deduction Plan

Sick Leave Conversion Plan

Personal Day Purchase Program

Vacation Sell Back Program

Tuition Reimbursement Program

Wellness Program

Long-Term Disability

Arizona State Retirement System

Employee Assistance Program

On-going Training Opportunities

Free bus transportation/ EcoPass bus p

Job summary

Coconino County Adult Probation Department is seeking an administrative professional to support clerical tasks and client services. The role emphasizes accuracy, confidentiality, and efficient handling of records and correspondence.

The position requires Microsoft Office proficiency, strong communication skills, and the ability to manage meeting logistics, minutes, and documentation with care. A flexible schedule including nights, weekends, and holidays may be needed.

Qualifications

• Two years' experience in clerical or administrative work within the subject area.
• Associate's degree and one year experience in clerical or administrative work within subject area.
• Any equivalent combination of education, training and experience.

Responsibilities

• Formats, composes and types correspondence and other documents from drafts.
• Prepares reports and maintains records.
• Receives, sorts, files and retrieves forms and documents.
• Updates, checks and completes records, forms and documents.
• Verifies discrepancies and makes corrections.
• Researches records and disburses information.
• Maintains complex filing systems.
• Schedules and prepares meeting agendas.
• Takes and transcribes minutes.
• Maintains file availability and organization.
• Responds to questions about departmental rules.

Skills

Business English

Spelling & grammar

Punctuation

Office procedures

Computer systems

Microsoft Office

Report preparation

Education

Associate's degree

One year clerical/administrative experience

Any equivalent combination

Tools

Microsoft Office Suite

OnBase/AXIS AJACS (if mentioned)

Job description

Coconino County Adult Probation Department is seeking an administrative professional to support clerical tasks and client services. The role emphasizes accuracy, confidentiality, and efficient handling of records and correspondence.

The position requires Microsoft Office proficiency, strong communication skills, and the ability to manage meeting logistics, minutes, and documentation with care. A flexible schedule including nights, weekends, and holidays may be needed.