Administrative Specialist for Community Safety & Probation

Coconino County Arizona; Flagstaff (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Care Insurance

Dental Plan

Vision Plan

Long-Term Disability

Arizona State Retirement System

Job summary

Coconino County Adult Probation Department is seeking a detail-oriented administrative professional to support daily operations. The role involves typing, filing, records management and coordinating meetings within a team environment.

The position requires reliability with confidential materials, strong English communication, and experience with common office software and case management systems.

Qualifications

• Two years' experience in performing clerical or administrative work within subject area.
• Associate's degree and one year experience in performing clerical or administrative work within subject area.
• Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsibilities

• Formats, composes and types correspondence and other documents.
• Prepares reports and maintains records.
• Receives, sorts, files and retrieves forms, correspondence and documents.
• Updates, checks and completes records, forms and documents.
• Verifies discrepancies and makes corrections.
• Researches records and disburses information.
• Establishes and maintains complex filing systems.
• Schedules, gathers materials and prepares agenda for meetings.
• Takes and transcribes minutes of meetings and other proceedings.
• Maintains control and assures availability of files and other materials.
• Answers questions requiring knowledge of departmental rules and procedures.
• Exercises discretion and judgment on minor administrative decisions.
• Processes and distributes confidential and sensitive documents.
• May maintain department budget accounting records.
• May answer and route incoming phone calls.

Skills

Business English

Office procedures

Computer systems

Education

Associate's degree

Tools

JOLTS/APETS/AZP ROS

AJACS

ACJIS

ONBASE

Job description

Coconino County Adult Probation Department is seeking a detail-oriented administrative professional to support daily operations. The role involves typing, filing, records management and coordinating meetings within a team environment.

The position requires reliability with confidential materials, strong English communication, and experience with common office software and case management systems.