Public Admin Assistant & Records Coordinator

City-of-Shreveport,-L; Shreveport (LA); On-site; USD 42,000 - 58,000; Full time

Job summary

City of Shreveport seeks an administrative professional to provide clerical support to management, including document drafting, data compilation and records management.

The role covers budget requests, timekeeping and payroll data processing, reception duties, and coordination of contract documents and bid activities. Occasional supervision of clerical staff may apply, with travel to job sites as required.

Qualifications

• High School Diploma or GED from an accredited institution.
• Ability to apply management, administrative, and supervisory principles which equates to a bachelor's degree in public or business administration, plus two (2) years of increasingly responsible management and/or administrative experience.
• This ability and experience may have been acquired by any combination of college courses and experience.

Responsibilities

• Provides administrative and clerical support to management.
• Composes letters, memos, reports, drafts ordinances and resolutions, compiles statistical, productivity measurements and effectiveness data.
• Maintains searches and retrieves records, data and information from manual and automated files.
• Prepares budget requests, expenditure estimates and enters budget and cost data to automated accounting and purchasing systems.
• Posts and processes timekeeping and payroll/personnel data records.
• Assists visitors and telephone callers.
• May prepare standard contract documents, participate in bid process and monitor outcomes.
• Performs duties tending/operating personal computers (PC's).
• May supervise activities of employees engaged in performing clerical tasks.
• Performs other duties as assigned or required.

Skills

Administrative support

Data entry/typing

Records management

Customer service

Education

HS diploma or GED

Bachelor's-equivalent plus 2 years admin experience

Tools

Microsoft Office

PCs

Job description

City of Shreveport seeks an administrative professional to provide clerical support to management, including document drafting, data compilation and records management.

The role covers budget requests, timekeeping and payroll data processing, reception duties, and coordination of contract documents and bid activities. Occasional supervision of clerical staff may apply, with travel to job sites as required.