Project Coordination & Administration Specialist

City of Shreveport; Shreveport (LA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Vacation and sick leave

Health, dental and vision insurance

10 paid holidays per calendar year

Long term disability

Job summary

City of Shreveport seeks a Project Administration professional to support PM teams in contracts and design/construct actions. You will coordinate with contractors and consultants, prepare solicitations, monitor bids, and implement departmental programs.

You will also research improvements, manage budgets, review documents, and supervise clerical staff as needed, contributing to efficient service delivery for the department.

Qualifications

• High School diploma or GED required.
• At least 3 years of project administration or administrative duties with a municipality.
• Valid Louisiana driver's license with clean driving record.
• Ability to read and interpret plans and specifications.
• Strong customer service and ability to meet multiple deadlines.
• Basic computer skills including email.

Responsibilities

• Assist project management teams with contract negotiations and preparations for design and construction.
• Coordinate with project management team's contractors and consultants.
• Prepare solicitations and monitor bid processes.
• Plan, process, and implement approved departmental programs.
• Research, develop, and submit recommendations to improve services.
• Implement approved work, training, and safety programs.
• Use PC/terminal to type, input data, file and retrieve documents.
• Proofread and approve documents before signing or processing.
• Formulate project budget estimates.
• Attend conferences, meetings, and interviews with officials and clients.
• May supervise administrative staff and recommend hires.
• Perform duties involving personal computers.

Skills

Customer service

Deadline management

Communication

Attention to detail

Administrative tasks

Team coordination

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

Email

Plan/Specs interpretation

Job description

City of Shreveport seeks a Project Administration professional to support PM teams in contracts and design/construct actions. You will coordinate with contractors and consultants, prepare solicitations, monitor bids, and implement departmental programs.

You will also research improvements, manage budgets, review documents, and supervise clerical staff as needed, contributing to efficient service delivery for the department.