PROJECT MANAGEMENT ASSISTANT

City of Shreveport; Shreveport (LA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Vacation and sick leave

Health, dental and vision insurance

10 paid holidays per calendar year

Long term disability

Job summary

City of Shreveport seeks a Project Administration professional to support PM teams in contracts and design/construct actions. You will coordinate with contractors and consultants, prepare solicitations, monitor bids, and implement departmental programs.

You will also research improvements, manage budgets, review documents, and supervise clerical staff as needed, contributing to efficient service delivery for the department.

Qualifications

• High School diploma or GED required.
• At least 3 years of project administration or administrative duties with a municipality.
• Valid Louisiana driver's license with clean driving record.
• Ability to read and interpret plans and specifications.
• Strong customer service and ability to meet multiple deadlines.
• Basic computer skills including email.

Responsibilities

• Assist project management teams with contract negotiations and preparations for design and construction.
• Coordinate with project management team's contractors and consultants.
• Prepare solicitations and monitor bid processes.
• Plan, process, and implement approved departmental programs.
• Research, develop, and submit recommendations to improve services.
• Implement approved work, training, and safety programs.
• Use PC/terminal to type, input data, file and retrieve documents.
• Proofread and approve documents before signing or processing.
• Formulate project budget estimates.
• Attend conferences, meetings, and interviews with officials and clients.
• May supervise administrative staff and recommend hires.
• Perform duties involving personal computers.

Skills

Customer service

Deadline management

Communication

Attention to detail

Administrative tasks

Team coordination

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

Email

Plan/Specs interpretation

Job description

Duties

• Assists project management teams with contract negotiations and preparations for design and construction.
• Works in close coordination with project management team's contractors and consultants.
• Prepares solicitations and tracks and monitors bid processes. Performs highly responsible management work in the service delivery of a specific function or operation of the department.
• Plans, process, and implements approved departmental programs.
• Researches, develops, and submits recommendations to improve services and other aspects of department's mission.
• Implements approved work, training, and safety programs.
• Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data; inputs data, statistics and/or other information established formats; files and retrieves documents both manual and electronic; may use other common office machines such as typewriter, copier, recorder, fax and calculator.
• Proofreads and approves documents including contracts, personnel forms, and service requests before sending for signature or further processing.
• Formulates project budget estimates.
• Attends and participates in conferences, meeting, briefings, and interviews with officials, administrators, and clients to conduct department business.
• May supervise activities of employees engaged in performing administrative and clerical tasks.
• May recommend new hires, promotions, other personnel actions.
• May perform duties tending/operating Personal Computers (PC's).
• Performs other duties as assigned or required.

Minimum Qualifications

• High School Graduate, GED, or the equivalent.
• A minimum of three (3) years of project administration or administrative duties with a municipality.
• Customer service skills and the ability to gather and evaluate facts and a demeanor that generates confidence, respect and trust.
• Possess a valid Louisiana Driver's license and maintain a healthy driving record.
• Ability to read and interpret plans and specifications; compare and/or judge the readily observable, functional, or composite characteristics (whether similar or divergent from obvious standards) of construction phases, structural conditions, and architecture designs.
• Basic computer skills such as reading and responding to email.
• Ability to meet multiple deadlines in a stressful environment.

Physical Requirements

• Tasks involve frequent walking, standing, bending, stooping; some unassisted lifting, carrying, pushing and/or pulling of moderately heavy objects up to 50 pounds.
• Must have minimal levels of eye/hand/foot coordination. May require the ability to differentiate between colors or shades of colors.
• Requires the ability to talk and/or hear. (talking: expressing or exchanging information by means of spoken words; hearing perceiving nature of sounds by ear)

WORK ENVIRONMENT

• Tasks require infrequent exposure to adverse environmental conditions.
• Working around and with machinery having moving parts, heavy dust and loose particles.

Working at heights and low areas. Driving a vehicle to conduct work.

Travel

Extensive travel and driving will be required locally from location to location to accomplish job assignments and visit job sites.

Normal Promotion Path From This Class

ANY HIGHER CLASS FOR WHICH ELIGIBLE AND QUALIFIED.

The City of Shreveport offers many benefits including vacation and sick leave, health, dental and vision insurance, 10 paid holidays per calendar year and long term disability.