Proposal & Project Coordinator

M.c.-Dean,-Inc.; South Hill (VA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision

Paid time off

Tuition reimbursement

401k

Maternity leave

Job summary

M.C. Dean, a leader in building intelligence, seeks a Project Administrator to assist with data entry, documentation, organization, and general admin tasks across projects.

You will work with Program Management on proposals, deliverables, reporting, and compliance, handling contract documentation and communications with stakeholders. The role emphasizes strong writing, organization, and MS Office proficiency, with responsibilities spanning planning, templates, and coordination for successful

Qualifications

• High school diploma with two years of related experience or equivalent
• Experience in professional writing, editing and document production
• Excellent organizational skills under pressure with many interruptions
• Accuracy and attention to detail
• Ability to work independently and resolve practical problems
• Effective leadership with strong written and oral communication
• Ability to communicate clearly with diverse audiences
• Strong multitasking skills
• Proficiency in MS Office Suite and data/document management

Responsibilities

• Assist Program Management with business and contractual matters, proposals, deliverables and reporting
• Maintain proposal, project and contract documentation
• Ensure compliance with contract requirements
• Serve as focal point for issue resolution including commercial and federal compliance
• Administer commercial and federal contracts based on milestones and manage change orders
• Develop and maintain tracking lists for proposals, deliverables and contracts
• Ensure team compliance with project requirements and schedules
• Assist in monthly and financial reporting
• Prepare briefs, plans, spreadsheets and other materials
• Prepare documentation for permits, security, travel
• Create and format technical documentation and presentations
• Summarize complex information for audiences of varying technical levels
• Document meetings and conversations accurately
• Research and cite reference materials
• Create professional document templates
• Develop schedules, outlines and templates for proposals and documentation
• Draft, edit and proofread contract materials to meet deadlines
• Design graphics and presentation visuals
• Coordinate proposal and contract deliverables production

Skills

Excellent written and oral comms

Strong organizational skills

Multitasking

Ability to work under stress

Education

High school diploma

Tools

MS Office Suite

SharePoint

Visio

Project

Adobe Acrobat

Job description

M.C. Dean, a leader in building intelligence, seeks a Project Administrator to assist with data entry, documentation, organization, and general admin tasks across projects.

You will work with Program Management on proposals, deliverables, reporting, and compliance, handling contract documentation and communications with stakeholders. The role emphasizes strong writing, organization, and MS Office proficiency, with responsibilities spanning planning, templates, and coordination for successful