Project Administrator | Contracts & Documents Lead

M.C. Dean, Inc.; Tysons (VA); Hybrid; USD 23,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Tuition reimbursement

401k retirement

Job summary

M.C. Dean, Inc. is seeking a Project Administrator to support program management with data entry, document organization, and contract administration across multiple projects.

The role requires strong writing/editing skills, meticulous organization, and the ability to handle fast-paced environments while coordinating with various teams and maintaining compliance with contractual requirements.

Qualifications

• Minimum of high school diploma with two years of experience, or combination of equivalent experience and training.
• Experience in professional writing, editing, and document production required.
• Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective leader with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Responsibilities

• Work with Program Management on business and contractual matters (proposals, deliverables, reporting).
• Maintain proposal, project and contract documentation.
• Ensure compliance with contract requirements and related duties.
• Serve as focal point for issue resolution (commercial and federal).
• Administer commercial and U.S. Federal contracts via milestones.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management.
• Ensure team compliance with project and contract requirements.
• Assist Program Manager with monthly and financial reports.
• Organize meetings and prepare briefs, plans, spreadsheets, and materials.
• Prepare documentation for permits, security, certification, and travel requests.
• Create technical documentation and visuals.
• Convey complex information to diverse audiences.
• Document meetings and conversations; cite sources.
• Research and cite reference materials.
• Design templates for internal/external use.
• Develop schedules and templates for various documentation.
• Write and proofread contract materials to meet deadlines.

Skills

Professional writing

Editing

Document production

Organizational skills

Attention to detail

Independent work

Written communication

Oral communication

Multitasking

MS Office proficiency

Education

High school diploma

Tools

SharePoint

Visio

Project

Adobe Acrobat

Adobe Creative Suite

Job description

M.C. Dean, Inc. is seeking a Project Administrator to support program management with data entry, document organization, and contract administration across multiple projects.

The role requires strong writing/editing skills, meticulous organization, and the ability to handle fast-paced environments while coordinating with various teams and maintaining compliance with contractual requirements.