Project & Proposal Administrator

M.C. Dean, Inc; South Hill (VA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision insurance

Paid time off

Tuition reimbursement

401k Retirement Plan

Military Reserve pay offset

Paid maternity leave

Job summary

M.C. Dean, Inc. is seeking a detail-oriented Project Administrator to support program management on contract, proposal, and reporting activities. You will maintain documentation, ensure compliance, and coordinate with stakeholders to track milestones and deliverables.

The role emphasizes professional writing, data organization, and effective communication across teams. Candidates should demonstrate leadership, multitasking, and proficiency with MS Office and related tools.

Qualifications

• High school diploma with two years of experience or equivalent.
• Experience in professional writing, editing, and document production.
• Excellent organizational skills and ability to work well under stress, despite interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective leader with excellent written and oral communication skills.
• Ability to interact tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must be proficient in MS Office Suite and portal-based systems.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Responsibilities

• Work with Program Management on business and contractual matters, such as proposals, deliverables, reporting, and funding issues.
• Maintain proposal, project and contractual documentation including contract repositories.
• Ensure compliance with contract requirements and related duties.
• Serve as focal point for issue resolution, including terms and conditions and payment issues.
• Administer commercial and U.S. Federal contracts based on milestones, track change orders.
• Develop tracking lists for proposal, deliverables, and project documentation.
• Ensure team compliance with project and contract requirements and schedules.
• Assist Program Manager with monthly and financial reports.
• Organize meetings and prepare briefs, plans, spreadsheets, and materials.
• Prepare documentation for permits, security, travel requests, and certifications.
• Create, layout, and produce technical documentation and reference materials.
• Convey complex information to audiences with varying technical knowledge.

Skills

Organizational skills

Multitasking

Written communication

Oral communication

Leadership

Attention to detail

Education

High school diploma

Tools

MS Office Suite

SharePoint

Visio

Project

Adobe Acrobat

Job description

M.C. Dean, Inc. is seeking a detail-oriented Project Administrator to support program management on contract, proposal, and reporting activities. You will maintain documentation, ensure compliance, and coordinate with stakeholders to track milestones and deliverables.

The role emphasizes professional writing, data organization, and effective communication across teams. Candidates should demonstrate leadership, multitasking, and proficiency with MS Office and related tools.