Property Office Coordinator: Admin & Scheduling Pro

KW PROPERTY MANAGEMENT AND CONSULTING

Florida

On-site

USD 32,000 - 48,000

Full time

4 days ago

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Job summary

KW Property Management & Consulting is seeking an experienced Administrative Assistant to support the management office. The role includes record keeping, data entry, filing, mail distribution, and coordinating meetings in accordance with company procedures.

The candidate should be proficient with MS Office, able to multitask, and communicate well with a diverse, bilingual English/Spanish population. Schedule is Monday to Friday, 8:30am–5:00pm, with a focus on accuracy, timeliness, and

Qualifications

Prior experience in an administrative/office support role.
Proficiency with MS Office and data entry.
Strong communication and organizational skills.
Bilingual English/Spanish is a plus.

Responsibilities

Assist in daily operation of the management office following Company procedures.
Perform administrative duties: filing, record keeping, mail distribution, data entry, and office supplies.
Maintain and coordinate account information in computer systems.
Research owner discrepancies regarding payments to accounts.
Coordinate important dates and meetings (turnover, annual, budget).
Answer phones, route messages, and respond to emails within 24 hours.
Coordinate mail pickup and dispatch (FedEx/UPS/USPS).
Provide and maintain property-related forms and information.
Coordinate conference room events and handle special projects.