Property Operations Coordinator

KW Property Management; Fort Lauderdale (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

KW Property Management is seeking an Assistant Property Manager to support the Property Manager in maintaining and operating the property. You will lead on-site staff, organize meetings, manage invoices, and coordinate vendor activities.

The role requires excellent communication, ability to multi-task, and familiarity with MS Office. Bilingual Spanish may be required at some communities; strong organizational skills are essential.

Qualifications

• Three+ years of related property management experience.
• Working knowledge of MS Office; especially Excel.
• Ability to multi-task and manage priorities.
• Excellent communication and listening skills with diverse populations.
• Bi-lingual in Spanish may be required at some communities.
• Keyboarding ability with accuracy at 45-50 words per minute.

Responsibilities

• Schedules and organizes complex activities for all members of the department.
• Organizes and prioritizes large volume of information and calls.
• Acts as a liaison with other departments and outside agencies.
• Handles confidential and non-routine information and explains policies when necessary.
• Coordinates division of workload with the administrative assistant of the property.
• Maintain, update, type, and coordinate account information in computer database.
• Coordinate and track important dates and meetings, such as annual and budget meetings.
• Ensure that all communication is handled in a professional and courteous manner from the team on site.
• Ensure that all mail is picked up daily in a timely manner.
• Assist with producing minutes for Board Meetings.
• Assist with preparation of the Board Agenda’s and Board Packet.
• Responsible for coding and entering all Invoices for the community.
• Responsible to work closely with Committee’s and each Committee Chairperson.
• Assist with gathering quotes & proposals for projects for the community.
• Daily management of the office staff and/or other team members on-site.
• Supply ordering for Maintenance, Housekeeping, and the Office.
• Assist in posting all agenda to proper physical locations and to the website.
• Responsible for making sure Lynk and KWIC information is kept up to date.
• Responsible to make sure that Vendor Packets are processed for all Vendors.
• Monitoring of Vendor License and Insurance Expirations.
• Reservation & coordination of conference room events.

Skills

Problem Solving

Oral and written Communication

MS Excel

Job description

KW Property Management is seeking an Assistant Property Manager to support the Property Manager in maintaining and operating the property. You will lead on-site staff, organize meetings, manage invoices, and coordinate vendor activities.

The role requires excellent communication, ability to multi-task, and familiarity with MS Office. Bilingual Spanish may be required at some communities; strong organizational skills are essential.