Property Management Administrative Specialist

KW Property Management & Consulting

Hypoluxo (FL)

On-site

USD 19,000 - 28,000

Full time

7 days ago

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Job summary

KW Property Management & Consulting is seeking an Administrative Assistant to support the management office with accurate data entry, file management, and customer-facing communications. You will handle mail, emails, and calls, coordinate meetings, and assist with property-related forms and maintenance requests in a busy, professional environment.

The role requires 1 year of related experience, MS Office proficiency, and strong multitasking abilities.

Qualifications

Prior experience in a related position; a minimum of 1 year.
Working knowledge of computer programs; MS Office Suite.
Ability to multitask, set and manage priorities.
Bi-lingual English/Spanish, a plus.
Excellent communication and listening skills to interact with a diverse population.
Keyboarding ability with accuracy at 45–50 words per minute.
Must function in a team oriented environment.

Responsibilities

Assist in the daily operation of the management office and administrative duties following established procedures.
Perform administrative assistant functions including record keeping, filing, mail distribution, data entry, and office supplies.
Maintain and coordinate account information in computer database.
Coordinate and track important dates and meetings such as turnover and budget meetings.
Answer telephone and respond to messages promptly and courteously.
Respond to emails within 24 hours.
Handle mail and packages daily.
Provide and maintain forms and information for property management needs.
Coordinate conference room events and support special projects.