Property Management Administrative Specialist

KW Property Management & Consulting; Naples (FL); On-site; USD 21,000 - 32,000; Full time

Job summary

KW Property Management & Consulting is seeking an administrative assistant to support the management office’s daily operations in a Florida-based property management setting. The role requires bilingual English/Spanish communication, strong organization, and proficiency with MS Office.

The successful candidate will handle record keeping, data entry, mail and phone duties, calendar coordination, and coordination of meetings and events, with a focus on timely responses and accurate document

Qualifications

• Minimum 1 year experience in a related position.
• Working knowledge of MS Office Suite.
• Ability to multi-task and manage priorities.
• Bi-lingual English/Spanish is a plus.

Responsibilities

• Assist in the daily operation of the management office and administrative duties.
• Perform administrative assistant functions including record keeping, filing, mail distribution, data entry, and office supplies.
• Maintain and update account information in the computer database.
• Research owner discrepancies regarding payments to accounts.
• Coordinate and track important dates and meetings (turnover, annual, budget).
• Answer phones courteously and respond to messages promptly.
• Respond to emails within 24 hours.
• Handle mail pickup and distribution daily.
• Provide and maintain forms related to property operations; manage requests and information.
• Coordinate conference room events and participate in special projects.

Skills

Bi-lingual English/Spanish

Excellent communication

Multitasking

Education

High School

Some college

Tools

MS Office Suite

Job description

KW Property Management & Consulting is seeking an administrative assistant to support the management office’s daily operations in a Florida-based property management setting. The role requires bilingual English/Spanish communication, strong organization, and proficiency with MS Office.

The successful candidate will handle record keeping, data entry, mail and phone duties, calendar coordination, and coordination of meetings and events, with a focus on timely responses and accurate document