Property Admin Assistant – Bilingual Scheduling

KW Property Management & Consulting; Florida; On-site; USD 30,000 - 42,000; Full time

Job summary

KW Property Management & Consulting is seeking a detail-oriented Administrative Assistant to support the management office in Florida. The role involves daily office operations, data entry, filing, mail handling, and coordinating account information. Bilingual English/Spanish is a plus and you will interact with a diverse population.

The position requires strong communication, multi-tasking, and teamwork in a full-time office setting. MS Office proficiency is essential for success in this role.

Qualifications

• Daily operation of the management office and administrative duties per procedures.
• Record keeping, filing, mail distribution, data entry, and supply management.
• Bilingual English/Spanish is a plus.
• Strong communication and organizational skills.

Responsibilities

• Assist in daily operation of the management office following company procedures.
• Perform administrative tasks including record keeping, filing, mail, data entry, and supply management.
• Maintain and coordinate account information in the computer database.
• Research owner payment discrepancies regarding accounts.
• Coordinate important dates and meetings such as turnover, annual, and budget meetings.
• Ensure telephone is answered properly and messages are handled timely.
• Respond to emails within 24 hours.
• Ensure mail is picked up daily (FedEx/UPS/USPS).
• Provide and maintain property-specific forms and information (architectural approvals, maintenance requests, sale/lease data).
• Coordinate conference room events.
• Perform special projects as instructed.

Skills

MS Office Suite

Record keeping

Data entry

Multi-tasking

Bilingual English/Spanish

Education

High School

Some college

Tools

MS Office Suite

Job description

KW Property Management & Consulting is seeking a detail-oriented Administrative Assistant to support the management office in Florida. The role involves daily office operations, data entry, filing, mail handling, and coordinating account information. Bilingual English/Spanish is a plus and you will interact with a diverse population.

The position requires strong communication, multi-tasking, and teamwork in a full-time office setting. MS Office proficiency is essential for success in this role.