Property Management Administrative Specialist

Talentify; Placida (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

KW Property Management & Consulting is seeking an Administrative Assistant to support the management office and internal staff. The role emphasizes professional image, timely service, and strong organizational skills in a busy office environment.

Responsibilities include records management, data entry, correspondence handling, meeting coordination, and ensuring timely responses to calls and emails. This full-time position requires 1 year of related experience, MS Office knowledge, and teamwork

Qualifications

• Minimum 1 year experience in a related position.
• Working knowledge of computers and MS Office Suite.
• Ability to multitask and manage priorities.
• Excellent communication and listening skills with diverse populations.
• Keyboarding accuracy 45–50 wpm.
• Team-oriented environment.

Responsibilities

• Assist in daily operation of the management office following Company procedures.
• Perform administrative duties including filing, data entry, mail handling, and office supplies.
• Maintain and coordinate account information in the database.
• Research owner payment discrepancies in accounts.
• Coordinate important dates and meetings (turnover, annual, budget).
• Answer phones properly and respond to messages in a timely manner.
• Respond to emails within 24 hours.
• Handle mail (FedEx, UPS, USPS) daily.
• Provide and maintain architectural approvals, maintenance requests, sale/lease information, and related forms.
• Coordinate conference room events and handle special projects.

Skills

Multitasking

Communication

Teamwork

Time management

Keyboarding

MS Office

Tools

MS Office Suite

Job description

KW Property Management & Consulting is seeking an Administrative Assistant to support the management office and internal staff. The role emphasizes professional image, timely service, and strong organizational skills in a busy office environment.

Responsibilities include records management, data entry, correspondence handling, meeting coordination, and ensuring timely responses to calls and emails. This full-time position requires 1 year of related experience, MS Office knowledge, and teamwork