Administrative Assistant: Client & Office Support

KW Property Management LLC; Estero (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

KW Property Management LLC is seeking a energized Administrative Assistant to support the management office and client services. The role emphasizes professional image, timely communication, and accurate administrative tasks in a property management environment.

The ideal candidate will have at least 1 year of related experience, strong MS Office skills, and the ability to multitask in a fast-paced office. This is a full-time, on-site position with standard office hours and opportunities for

Qualifications

• Prior experience in a related position; minimum 1 year experience.
• Working knowledge of computers and MS Office Suite.
• Ability to multitask, set and manage priorities.
• Excellent communication and listening skills with diverse populations.
• Keyboarding ability with 45–50 WPM accuracy.
• Must function in a team-oriented environment.

Responsibilities

• Assist in the daily operation of the management office and administrative duties per Company procedures.
• Perform administrative tasks including record keeping, filing, mail collection/distribution, word processing and data entry.
• Maintain and coordinate account information in computer databases.
• Research owner payment discrepancies and resolve them.
• Coordinate and track important dates and meetings (turnover, annual, budget).
• Answer telephones properly; respond to messages promptly and courteously.
• Respond to emails within 24 hours.
• Handle mail (FedEx/UPS/USPS) daily.
• Provide and maintain property-related forms such as architectural approvals and maintenance requests.
• Coordinate conference room events and assist with special projects.

Skills

Communication

Multitasking

Time management

Teamwork

Detail oriented

Self-starter

Education

High School or better

Tools

MS Office Suite

Job description

KW Property Management LLC is seeking a energized Administrative Assistant to support the management office and client services. The role emphasizes professional image, timely communication, and accurate administrative tasks in a property management environment.

The ideal candidate will have at least 1 year of related experience, strong MS Office skills, and the ability to multitask in a fast-paced office. This is a full-time, on-site position with standard office hours and opportunities for