Property Management Admin Assistant Multitask Coordinate

KW PROPERTY MANAGEMENT AND CONSULTING; Miami Beach (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Drug-free workplace

Equal opportunity employer

Job summary

KW Property Management & Consulting in Miami, FL, seeks an organized Administrative Assistant to support daily office operations and property management workflows. You will handle records, filing, mail, data entry, and office supply management while coordinating meetings and communications with staff and tenants.

The role requires bilingual English/Spanish, strong communication, multitasking, and proficient Microsoft Office skills; accurate typing (45–50 wpm) and team collaboration are

Qualifications

• Prior experience in a related position; a minimum of 1 year is preferred.
• Working knowledge of MS Office Suite and data entry.
• Ability to multi-task and manage priorities in a team environment.
• Excellent communication and listening skills to interact with diverse populations.
• Keyboarding ability with accuracy at 45–50 words per minute.

Responsibilities

• Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
• Perform administrative assistant functions including record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies.
• Maintain, update, type, and coordinate account information in computer database.
• Research owner discrepancies regarding payments to accounts.
• Coordinate and track important dates and meetings such as turnover, annual, and budget meetings.
• Ensure telephone calls are answered properly and messages handled courteously and timely.
• Ensure emails are responded to within 24 hours.
• Ensure mail (FedEx, UPS, USPS) is picked up daily.
• Provide and maintain: architectural approvals, maintenance requests, sale/lease information, and other forms.
• Reservation & coordination of conference room events.
• Special projects as instructed.

Skills

Bi-lingual English/Spanish

Multi-tasking

Strong communication

Typing 45-50 wpm

Teamwork

Organizational skills

Tools

MS Office Suite

Job description

KW Property Management & Consulting in Miami, FL, seeks an organized Administrative Assistant to support daily office operations and property management workflows. You will handle records, filing, mail, data entry, and office supply management while coordinating meetings and communications with staff and tenants.

The role requires bilingual English/Spanish, strong communication, multitasking, and proficient Microsoft Office skills; accurate typing (45–50 wpm) and team collaboration are