Property Management Admin Pro

KW PROPERTY MANAGEMENT AND CONSULTING; Naples (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

KW Property Management & Consulting seeks an organized administrative assistant to support the management office. The role involves filing, data entry, record keeping, and handling mail and communications promptly.

You will maintain account information in a database, coordinate meetings, and manage daily tasks. A minimum of 1 year in a related role is preferred, with strong MS Office skills and bilingual English/Spanish a plus.

Qualifications

• At least 1 year of related administrative experience.
• Proficient with MS Office and data entry.
• Strong multitasking and prioritization skills.
• Excellent communication and listening abilities.
• Bilingual English/Spanish is a plus.
• Fast, accurate keyboarding (45–50 WPM).
• Able to thrive in a team environment.

Responsibilities

• Assist in the daily operation of the management office and administrative duties.
• Perform administrative tasks including record keeping, filing, mail collection and distribution, word processing, data entry, and maintaining office supplies.
• Maintain and update account information in the computer database.
• Research owner discrepancies regarding payments to accounts.
• Coordinate and track important dates and meetings such as turnover, annual, and budget meetings.
• Answer the telephone properly and handle messages courteously and promptly.
• Respond to emails within 24 hours.
• Receive and sort mail daily (FedEx, UPS, USPS).
• Provide and maintain forms such as architectural approvals and maintenance requests, and other property paperwork.
• Reserve and coordinate conference room events.
• Complete special projects as instructed.

Skills

Multitasking

Communication

Teamwork

Keyboarding

Bilingual EN/ES

Tools

MS Office

Job description

KW Property Management & Consulting seeks an organized administrative assistant to support the management office. The role involves filing, data entry, record keeping, and handling mail and communications promptly.

You will maintain account information in a database, coordinate meetings, and manage daily tasks. A minimum of 1 year in a related role is preferred, with strong MS Office skills and bilingual English/Spanish a plus.