Property Management Admin & Operations Support

KW Property Management & Consulting; Placida (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

KW Property Management & Consulting is seeking an Administrative Assistant to support the management office and client services in a professional, friendly, and timely manner.

The role requires strong organizational skills, attention to detail, and solid time management. Duties include data entry, filing, mail distribution, conferencing coordination, and cross-functional support for property operations.

Qualifications

• Prior experience in a related position; a minimum of 1-year experience.
• MS Office Suite proficiency.
• Ability to multi-task and manage priorities.
• Excellent communication and listening skills for diverse populations.
• Keyboarding ability with accuracy 45-50 wpm.
• Must function in a team-oriented environment.

Responsibilities

• Assist in the daily operation of the management office and administrative duties following Company procedures.
• Perform administrative assistant functions including record keeping, filing, mail distribution, and data entry.
• Maintain and update account information in computer database.
• Research owner discrepancies regarding payment to accounts.
• Coordinate important dates and meetings (turnover, annual, budget).
• Answer phone properly and respond to messages timely.
• Respond to emails within 24 hours.
• Handle all mail daily (FedEx/UPS/USPS).
• Provide and maintain forms and information for property records and events.
• Coordinate conference room reservations and events.
• Perform special projects as instructed.

Skills

Strong work ethic

Problem Solving

Oral and written Communication

Detail Oriented

Enthusiastic

Self-Starter

Loyal

Dedicated

Flexibility

Tools

MS Office

MS Excel

Job description

KW Property Management & Consulting is seeking an Administrative Assistant to support the management office and client services in a professional, friendly, and timely manner.

The role requires strong organizational skills, attention to detail, and solid time management. Duties include data entry, filing, mail distribution, conferencing coordination, and cross-functional support for property operations.