Property Management Coordinator

SJA Property Management; United States; Remote; USD 32,000 - 52,000; Full time

Job summary

SJA Property Management is seeking a proactive Property Management Administrative Assistant to support the PM team with essential administrative tasks and ensure smooth property management operations. The role emphasizes client experience, operational efficiency, and collaboration across teams in a fast-paced environment.

You will handle inquiries, onboarding, leasing paperwork, and coordination with owners, tenants, and vendors, contributing to excellent service delivery and consistent

Qualifications

• 1+ years of property management or project management experience.
• Ability to work in a fast-paced environment with a large portfolio.
• Excellent written and verbal communication skills.

Responsibilities

• Assist in responding to owner and tenant inquiries and escalate as needed.
• Enter property agreement information into the database and ensure documents are accurate.
• Prepare property pages for advertising, post ads, update internal lists, and audit ads weekly.
• Monitor applications, conduct initial tenant prescreening, run screening reports, and notify the PM of recommendations.
• Draft leases, ensure all terms are included, process executed leases, and coordinate with HOAs.
• Assist the PM with sending tenant evaluations and follow-up.
• Create and monitor work orders and follow up with vendors.
• Track renewals, send templates and forms, draft and send renewal leases, and follow up with tenants.
• Help prepare notices for late payments and lease violations.
• Assist in preparing court documents and tracking court dates.
• Run insurance reports, notify owners of expired policies, and ensure compliance with standards.
• Process notices to vacate, track move-outs, and assist with necessary repairs.
• Draft and execute required paperwork for tenant requests.
• Notify the Systems Manager of outdated forms and assist in maintaining checklists.
• Add one-time charges to tenant ledgers as directed.
• Support the team, maintain files and records, and perform all required tasks of a property manager.

Skills

Communication

Project management

Property management

Tools

Appfolio

LeadSimple

Job description

SJA Property Management is seeking a proactive Property Management Administrative Assistant to support the PM team with essential administrative tasks and ensure smooth property management operations. The role emphasizes client experience, operational efficiency, and collaboration across teams in a fast-paced environment.

You will handle inquiries, onboarding, leasing paperwork, and coordination with owners, tenants, and vendors, contributing to excellent service delivery and consistent