Property Operations Administrative Coordinator

E-State Management, LLC; Lawrence (KS); On-site; USD 31,000 - 52,000; Full time

Job summary

E‑State Management, LLC is seeking an organized, dependable Administrative Coordinator to support property operations, maintenance coordination, and back‑office tasks in a busy, multi‑unit portfolio.

Role includes scheduling work orders, tracking progress, assisting with move‑ins/outs, handling collections conversations, and maintaining records. Strong computer skills and teamwork are essential for success.

Qualifications

• Previous administrative, office, customer service, scheduling, or similar professional experience.
• Strong computer and technology skills.
• Working knowledge of Microsoft Outlook, Word, and Excel.
• Ability and willingness to learn Microsoft Teams, OneNote, property management software, work‑order software, and other business applications.
• Strong written and verbal communication skills.
• Professional telephone and customer‑service skills.
• Strong organizational and time‑management skills.
• Ability to manage multiple responsibilities and changing priorities.
• Strong attention to detail and accuracy.

Responsibilities

• Schedule maintenance work orders and coordinate maintenance schedules.
• Monitor open work orders, follow up on work performed, and help ensure jobs are completed.
• Track work waiting on parts, vendors, approvals, or return visits.
• Assist with move-in and move-out inspections as needed.
• Schedule and coordinate apartment turnover maintenance.
• Contact and coordinate vendors and contractors.
• Assist property management staff with vacant‑unit and rent‑ready coordination.
• Check vacant units and follow up on outstanding maintenance, cleaning, or turnover items.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Communication skills

Time management

Organizational skills

Team player

Problem-solving

Tools

Microsoft Teams

OneNote

Property management software

Work-order software

Job description

E‑State Management, LLC is seeking an organized, dependable Administrative Coordinator to support property operations, maintenance coordination, and back‑office tasks in a busy, multi‑unit portfolio.

Role includes scheduling work orders, tracking progress, assisting with move‑ins/outs, handling collections conversations, and maintaining records. Strong computer skills and teamwork are essential for success.