Property Management Admin & Tenant Services Coordinator

Ascend Talent Solutions; Daly City (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Ascend Talent Solutions is seeking an organized Administrative Coordinator to support the Property Management team on daily operations and reporting tasks. You will be the main point of contact for tenants, coordinate service requests, and assist with audits, invoicing, and document control.

In this role you will maintain vendor and tenant records, manage communications, organize meetings and travel, and help ensure insurance and compliance requirements are met across the portfolio.

Qualifications

• 2 years of Administrative Coordinator experience, preferably in commercial real estate.
• Strong attention to detail and accuracy in documentation.
• Excellent written and verbal communication with a customer-service orientation.

Responsibilities

• Provides direct administrative support to Director, Operations and Chief Engineer as needed.
• Serves as main point of contact for tenant service requests.
• Enters tenant service requests into the work order system and tracks progress.
• Ensures COIs for tenants and contractors are compliant and up to date.
• Codes and splits invoices by cost centers; prepares bill backs for tenant requests.

Skills

Attention to detail

Customer service

Communication

Proactive attitude

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Outlook

Job description

Ascend Talent Solutions is seeking an organized Administrative Coordinator to support the Property Management team on daily operations and reporting tasks. You will be the main point of contact for tenants, coordinate service requests, and assist with audits, invoicing, and document control.

In this role you will maintain vendor and tenant records, manage communications, organize meetings and travel, and help ensure insurance and compliance requirements are met across the portfolio.