Property Management Administrative Coordinator

KW Property Management LLC; Placida (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

KW Property Management & Consulting is seeking an Administrative Assistant in Florida to serve as the primary liaison between clients, property staff, and internal support. The role emphasizes a professional image, friendly service, timely responses, and strong organizational skills in an office setting.

The position involves daily office operations, record keeping, data entry, account maintenance, timely email replies, mail handling, meeting coordination, and supporting property-related

Qualifications

• Prior experience in a related position; minimum of 1 year.
• Working knowledge of computers and MS Office Suite.
• Ability to multi-task and manage priorities.
• Excellent communication and listening skills with diverse populations.
• Keyboarding ability with 45–50 words per minute.
• Must function in a team-oriented environment.

Responsibilities

• Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
• Perform administrative assistant functions including record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
• Maintain, update, type, and coordinate account information in computer database.
• Research owner discrepancies regarding payments to accounts.
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.
• Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.
• Reservation & coordination of conference room events.
• Special projects as instructed.

Skills

Strong work ethic

Oral and written communication

MS Office

MS Excel

Multitasking

Team player

Job description

KW Property Management & Consulting is seeking an Administrative Assistant in Florida to serve as the primary liaison between clients, property staff, and internal support. The role emphasizes a professional image, friendly service, timely responses, and strong organizational skills in an office setting.

The position involves daily office operations, record keeping, data entry, account maintenance, timely email replies, mail handling, meeting coordination, and supporting property-related