Property Management Administrative Specialist

KW Property Management LLC; Miami Beach (FL); On-site; USD 25,000 - 30,000; Full time

Job summary

KW Property Management LLC is seeking an Administrative Assistant to serve as the liaison between clients and internal support, projecting a professional image through timely, accurate administrative tasks.

The role requires strong organizational skills, attention to detail, and excellent communication. It is a full-time hourly position based in Florida, with duties spanning record keeping, data entry, correspondence, and office coordination.

Qualifications

• Minimum of 1 year experience in a related position.
• Proficient with MS Office Suite and basic computer skills.
• Strong communication and listening skills to interact with a diverse population.
• Ability to multi-task, set priorities, and meet deadlines.
• Keyboarding accuracy of 45–50 wpm and attention to detail.

Responsibilities

• Assist in daily operation of the management office and admin duties per company guidelines.
• Perform administrative tasks including filing, data entry, mail handling, and office supplies management.
• Maintain and update account information in computer systems.
• Research owner payment discrepancies and monitor critical dates and meetings.
• Answer phones, route messages, and respond to emails within 24 hours.
• Coordinate mail pickups and ensure timely distribution of documents.
• Support property-related forms, maintenance requests, and sales/lease information.
• Handle special projects as assigned.

Skills

MS Office

Typing 45-50 wpm

Team player

Education

High School or better

Job description

KW Property Management LLC is seeking an Administrative Assistant to serve as the liaison between clients and internal support, projecting a professional image through timely, accurate administrative tasks.

The role requires strong organizational skills, attention to detail, and excellent communication. It is a full-time hourly position based in Florida, with duties spanning record keeping, data entry, correspondence, and office coordination.