Property Management Administrative Assistant

Zohorecruit; Boynton Beach (FL); On-site; USD 25,000 - 34,000; Full time

Job summary

Campbell Property Management is seeking an Administrative Assistant in Boynton Beach, FL to provide administrative and front-office support to the community and management team. The role requires a highly organized, computer-proficient individual who can learn new systems quickly and handle multiple priorities with minimal supervision.

The ideal candidate will have strong knowledge of Microsoft Word and Excel, and be capable of learning Vantaca and other property management software, as well as

Qualifications

• Highly organized and computer-proficient with ability to learn new systems quickly.
• Experience in front-office duties in a busy environment.
• Strong knowledge of Microsoft Word and Excel.
• Ability to learn Vantaca and other property management software.

Responsibilities

• Provide daily administrative support to the Property Manager and community management team.
• Greet and assist residents, homeowners, vendors, contractors and visitors professionally.
• Answer, screen, and direct calls and respond to emails and inquiries.
• Assist residents with questions, requests, forms and community information.
• Perform data entry, filing, scanning, and general administrative duties.
• Use Microsoft Word and Excel for documents and reports.
• Learn and utilize Vantaca for community management tasks.
• Monitor camera/security systems and support related admin duties.
• Maintain accurate homeowner, vendor and community records.
• Assist with work orders, maintenance requests and vendor communications.
• Prepare and distribute notices and communications.
• Maintain organized electronic and physical files and retention.
• Schedule meetings, appointments and inspections.
• Coordinate with vendors and service providers as directed.
• Process requests and ensure assignments are completed.
• Support management with projects and assignments.
• Maintain confidentiality of homeowner, financial and community data.

Skills

Microsoft Word

Microsoft Excel

Organizational skills

Communication skills

Quick learner

Tools

Vantaca

Camera/security systems

Job description

Campbell Property Management is seeking an Administrative Assistant in Boynton Beach, FL to provide administrative and front-office support to the community and management team. The role requires a highly organized, computer-proficient individual who can learn new systems quickly and handle multiple priorities with minimal supervision.

The ideal candidate will have strong knowledge of Microsoft Word and Excel, and be capable of learning Vantaca and other property management software, as well as