Administrative Assistant

Zohorecruit; Town of Florida (NY); Presencial; USD 26.000 - 44.000; Jornada completa

Descripción de la vacante

Campbell Property Management is seeking an Administrative Assistant to support HOA operations and the Property Manager. You will handle calls, emails, resident inquiries, and documentation, while coordinating with vendors and staff to ensure smooth community services.

The role requires strong communication, organization, and computer skills, with tasks including invoicing, records management, and board meeting support. This is a full-time position with traditional daytime hours.

Formación

• Excellent interpersonal and communication skills.
• Detail oriented and organized.
• Strong computer skills; TOPS software a plus.

Responsabilidades

• Answer and direct incoming phone calls, emails, and resident inquiries.
• Provide professional and courteous customer service to residents and Board members.
• Assist the Property Manager with daily administrative tasks and community operations.
• Maintain resident records, files, correspondence, and other HOA documentation.
• Prepare notices, letters, forms, reports, and other community communications.
• Assist with processing work orders and coordinating with vendors and maintenance staff.
• Schedule meetings, inspections, and appointments as needed.
• Assist with processing invoices, purchase orders, and other administrative paperwork.
• Maintain accurate records and update databases and community management systems.
• Assist with community events, meetings, and Board meeting preparation.
• Receive and distribute mail, packages, and other correspondence.
• Perform general office duties, including filing, scanning, copying, and data entry.
• Maintain confidentiality of resident and association information.
• Perform other administrative duties as assigned.

Conocimientos

Interpersonal communication

Detail oriented

Computer skills

Herramientas

TOPS software

Descripción del empleo

Campbell Property Management | Full time

Administrative Assistant

Dania Beach, United States | Posted on 10/07/2026

We are seeking a reliable and organized Administrative Assistant to support the day-to-day operations of a homeowners association (HOA). This position will provide administrative support to the Property Manager, Board of Directors, residents, vendors, and community staff while maintaining a professional and customer-service-oriented environment.

• Answer and direct incoming phone calls, emails, and resident inquiries.
• Provide professional and courteous customer service to residents and Board members.
• Assist the Property Manager with daily administrative tasks and community operations.
• Maintain resident records, files, correspondence, and other HOA documentation.
• Prepare notices, letters, forms, reports, and other community communications.
• Assist with processing work orders and coordinating with vendors and maintenance staff.
• Schedule meetings, inspections, and appointments as needed.
• Assist with processing invoices, purchase orders, and other administrative paperwork.
• Maintain accurate records and update databases and community management systems.
• Assist with community events, meetings, and Board meeting preparation.
• Receive and distribute mail, packages, and other correspondence.
• Perform general office duties, including filing, scanning, copying, and data entry.
• Maintain confidentiality of resident and association information.
• Perform other administrative duties as assigned.

Full-Time Mon-Fri 8am-5pm

Pay Rate: Up too $21 DOE

Skills & Qualifications

Must have excellent interpersonal and communication skills, as well as detail orientated. Strong computer skills a MUST, TOPS software a PLUS!Must pass a Background Check and Drug Screen.