Administrative Assistant

Zohorecruit; Fort Lauderdale (FL); Sur place; USD 26 000 - 37 000; Plein temps

Résumé du poste

Campbell Property Management in Fort Lauderdale, FL is seeking an Administrative Assistant to provide professional administrative support to the Property Manager and the on-site office. You will serve as the primary contact for residents, owners, vendors, and visitors while assisting with day-to-day operations of the condominium community.

The role is full-time, Mon-Fri 7am-3pm, with a pay rate of $23 per hour.

Qualifications

• Experience handling resident and vendor communications.
• Proficient with MS Word and Excel.
• Familiarity with on-site property management procedures.

Responsabilités

• Answer incoming calls, emails, and resident inquiries professionally.
• Greet and assist residents, owners, guests, and vendors at the management office.
• Maintain accurate resident, owner, vendor, and property records.
• Prepare notices, letters, memos, and community reports.
• Process and track maintenance requests and work orders.
• Assist with Board of Directors meetings and related materials.
• Data entry and maintenance in property management systems.

Connaissances

Drug screening

Background check

Description du poste

Campbell Property Management | Full time

Administrative Assistant

Fort Lauderdale, United States

The Administrative Assistant provides professional administrative and clerical support to the Property Manager and on‑site management office. This position serves as a primary point of contact for residents, owners, vendors, and visitors while assisting with the day‑to‑day operations of the condominium community.

Essential Duties and Responsibilities

• Answer incoming telephone calls, emails, and resident inquiries in a professional and courteous manner.
• Greet and assist residents, owners, guests, and vendors visiting the management office.
• Provide general information regarding community policies, procedures, amenities, and services.
• Assist the Property Manager with daily administrative and operational tasks.
• Maintain accurate resident, owner, vendor, and property records.
• Prepare, organize, scan, copy, and file documents and correspondence.
• Process and track maintenance requests and work orders.
• Contact vendors and contractors as directed by management and coordinate service appointments.
• Assist with preparing notices, letters, memos, reports, and community communications.
• Maintain calendars, meeting schedules, and appointment records.
• Assist with Board of Directors meetings, including preparing meeting materials, notices, and sign‑in sheets.
• Assist with Architectural/ACC applications, violation correspondence, and other association paperwork as needed.
• Process and distribute resident forms, applications, notices, and other community documents.
• Assist with move‑in and move‑out procedures and maintain related records.
• Assist residents with amenity reservations, access devices, parking information, and other community services.
• Maintain organized electronic and physical filing systems.
• Assist with monitoring office supplies and placing orders when necessary.
• Handle confidential resident and association information with discretion.
• Perform data entry and maintain accurate information in property management systems.
• Assist with preparing reports and spreadsheets using Microsoft Word and Excel.
• Provide administrative support for community events and meetings as needed.
• Perform other administrative duties and special projects as assigned by the Property Manager.

Full‑Time Mon‑Fri 7am-3pm

Pay Rate: $23

Skills & Qualifications

Must pass a drug screening and back ground check.