Administrative Assistant

Zohorecruit; Boynton Beach (FL); On-site; USD 25,000 - 34,000; Full time

Job summary

Campbell Property Management is seeking an Administrative Assistant in Boynton Beach, FL to provide administrative and front-office support to the community and management team. The role requires a highly organized, computer-proficient individual who can learn new systems quickly and handle multiple priorities with minimal supervision.

The ideal candidate will have strong knowledge of Microsoft Word and Excel, and be capable of learning Vantaca and other property management software, as well as

Qualifications

• Highly organized and computer-proficient with ability to learn new systems quickly.
• Experience in front-office duties in a busy environment.
• Strong knowledge of Microsoft Word and Excel.
• Ability to learn Vantaca and other property management software.

Responsibilities

• Provide daily administrative support to the Property Manager and community management team.
• Greet and assist residents, homeowners, vendors, contractors and visitors professionally.
• Answer, screen, and direct calls and respond to emails and inquiries.
• Assist residents with questions, requests, forms and community information.
• Perform data entry, filing, scanning, and general administrative duties.
• Use Microsoft Word and Excel for documents and reports.
• Learn and utilize Vantaca for community management tasks.
• Monitor camera/security systems and support related admin duties.
• Maintain accurate homeowner, vendor and community records.
• Assist with work orders, maintenance requests and vendor communications.
• Prepare and distribute notices and communications.
• Maintain organized electronic and physical files and retention.
• Schedule meetings, appointments and inspections.
• Coordinate with vendors and service providers as directed.
• Process requests and ensure assignments are completed.
• Support management with projects and assignments.
• Maintain confidentiality of homeowner, financial and community data.

Skills

Microsoft Word

Microsoft Excel

Organizational skills

Communication skills

Quick learner

Tools

Vantaca

Camera/security systems

Job description

Campbell Property Management | Full time

Administrative Assistant

Boynton Beach, United States | Posted on 10/07/2026

The Administrative Assistant provides administrative and front-office support to the community and management team while serving as a professional and helpful point of contact for residents, vendors, staff, and visitors. This position requires a highly organized, computer-proficient individual who can learn new systems quickly, manage multiple priorities, and work independently with minimal supervision once properly trained.

The ideal candidate is comfortable working in a busy front-office environment and has strong working knowledge of Microsoft Word and Excel , along with the ability to learn and effectively use Vantaca , community camera systems, and other property management and administrative software.

Essential Duties and Responsibilities:

• Provide daily administrative support to the Property Manager and community management team.
• Greet and assist residents, homeowners, vendors, contractors, and visitors in a professional and courteous manner.
• Answer, screen, and direct telephone calls and respond to emails and general inquiries.
• Assist residents with questions, requests, forms, and community-related information.
• Perform data entry, filing, scanning, copying, document preparation, and other general administrative duties.
• Utilize Microsoft Word and Excel to prepare correspondence, reports, spreadsheets, notices, and other documents.
• Learn and utilize Vantaca for community management and administrative functions.
• Learn and monitor the community's camera/security systems and assist with related administrative responsibilities.
• Enter, update, and maintain accurate homeowner, vendor, and community records.
• Assist with work orders, maintenance requests, vendor communications, and follow-up as needed.
• Assist with preparing and distributing community notices, correspondence, forms, and other communications.
• Maintain organized electronic and physical files and ensure documents are properly retained.
• Assist with scheduling meetings, appointments, inspections, and other community activities.
• Coordinate and communicate with vendors, contractors, and service providers as directed by management.
• Process and track requests to ensure assignments are followed through to completion.
• Assist the management team with various administrative projects and special assignments.
• Maintain confidentiality when handling homeowner, financial, and community information.
• Perform other duties as assigned by the Property Manager or management team.

Full-Time Mon-Fri8am-4pm

Pay Rate: Up to $25 DOE

Skills & Qualifications

Must be able to pass a Drug Screening and Background check.