Project Coordinator

AppleOne Employment Services; Salt Lake City (UT); On-site; USD 60,000 - 750,000; Full time

Job summary

AppleOne Employment Services seeks a Project Coordinator in Salt Lake City, UT, for a temp-to-hire role supporting industrial facilities and infrastructure projects. Ideal for an admin pro with 1–2 years of experience managing docs, POs, invoices, and coordination between office and field teams.

You’ll use Word/Excel/Outlook, assist PMs, track project records, and keep information current for team access. A strong communicative, organized, detail‑minded candidate will excel in this team.

Qualifications

• 1 to 2 years of administrative, project coordination, office support, or related experience.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to follow up consistently, stay organized, and manage multiple administrative details.
• Comfortable working in a construction-related environment with both office and field communication.
• Detail-oriented approach to documentation, billing support, purchase orders, and file maintenance.
• Professional attitude, reliability, and ability to work well with project managers, field teams, and vendors.

Responsibilities

• Communicate project updates between office staff, field technicians, vendors, and project leadership.
• Submit, track, and maintain approved project documentation, files, purchase orders, invoices, and billing records.
• Follow up with vendors to confirm information, documentation, timelines, and outstanding items.
• Support assistant project managers with administrative coordination, scheduling support, and project tracking.
• Maintain organized electronic and physical project files using Microsoft Word, Excel, Outlook, and internal processes.
• Help ensure project records are accurate, complete, and available to team members when needed.

Skills

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

We are seeking a Project Coordinator for a temp-to-hire opportunity with a construction company supporting industrial facilities and infrastructure projects in Salt Lake City, UT. This role is ideal for an administrative professional with 1 to 2 years of experience who enjoys keeping projects organized, communicating updates, tracking documentation, and supporting both office and field teams. The Project Coordinator will work closely with assistant project managers, field technicians, vendors, and internal teams to help ensure project information, purchase orders, invoices, billing details, and files are accurate and up to date. This is a strong opportunity to build a career path in construction project administration with a team-oriented environment, supportive leadership, and steady project activity.

Key Responsibilities

• Communicate project updates between office staff, field technicians, vendors, and project leadership.
• Submit, track, and maintain approved project documentation, files, purchase orders, invoices, and billing records.
• Follow up with vendors to confirm information, documentation, timelines, and outstanding items.
• Support assistant project managers with administrative coordination, scheduling support, and project tracking.
• Maintain organized electronic and physical project files using Microsoft Word, Excel, Outlook, and internal processes.
• Help ensure project records are accurate, complete, and available to team members when needed.

Compensation and Benefits

• Job Type: Temp-to-Hire.
• Compensation: $60,000 to $750,000 per year.
• Location: Salt Lake City, UT.

Required Qualifications and Skills

• Support construction project coordination, documentation, purchase orders, invoices, and billing administration.
• Coordinate project updates and follow up communication with vendors, field technicians, and internal teams.
• Maintain accurate project files, approved documentation, and administrative records.
• 1 to 2 years of administrative, project coordination, office support, or related experience.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to follow up consistently, stay organized, and manage multiple administrative details.
• Comfortable working in a construction-related environment with both office and field communication.
• Detail-oriented approach to documentation, billing support, purchase orders, and file maintenance.
• Professional attitude, reliability, and ability to work well with project managers, field teams, and vendors.

Preferred Qualifications

• Experience supporting construction, industrial facilities, infrastructure, or field service projects.
• Familiarity with purchase orders, vendor coordination, invoicing, billing, or project documentation workflows.
• Prior experience assisting project managers, assistant project managers, or field operations teams.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.