Administrative Coordinator

AppleOne Employment Services; Fresno (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid holidays, PTO, sick leave

Career growth opportunities

Job summary

AppleOne Employment Services in Fresno, CA is seeking an Administrative Coordinator to support a fire protection and safety services environment. The role collaborates with technicians, project managers, and customers to ensure service calls, inspections, documentation, and invoicing are handled efficiently.

The position is full-time, temp-to-hire, with 1–2 years of administrative experience preferred. Structured onboarding, supportive leadership, and a clear path to ownership of scheduling,

Qualifications

• 1 to 2 years of administrative experience.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Accurate data entry, documentation, filing, and follow-up skills.
• Professional communication with customers, technicians, project managers, and internal teams.
• Ability to process work orders, reports, invoices, and service documentation with attention to detail.

Responsibilities

• Create, update, and manage work orders for service calls, inspections, repairs, and field activity.
• Coordinate technician scheduling, dispatch, and customer updates for timely service delivery.
• Review, file, and maintain technician reports, project documentation, compliance packets, and closeout materials.
• Process invoicing for service calls, contracts, and completed work with accuracy.
• Maintain organized digital and physical filing systems that are audit-ready and accessible.
• Support project managers and operations leadership with administrative tasks, reporting, and workflow coordination.

Skills

Administrative experience

Organizational skills

Data entry

Professional communication

Scheduling tools

Independent work

Tools

Scheduling tools

Company systems

Job description

Job Summary

Administrative Coordinator opportunity in Fresno, CA for a detail-oriented professional who enjoys keeping operations organized, accurate, and on schedule. This full-time, temp-to-hire role supports a fire protection and safety services environment, working closely with technicians, project managers, and customers to ensure service calls, inspections, documentation, and invoicing are handled efficiently. This is a strong opportunity for someone with 1 to 2 years of administrative experience who wants to grow with a stable, service-focused organization. The team offers structured onboarding, supportive leadership, and a clear path to take ownership of scheduling, documentation, reporting, and process improvement. Candidates who enjoy teamwork, customer communication, and maintaining organized systems will thrive in this role.

Key Responsibilities

• Create, update, and manage work orders for service calls, inspections, repairs, and related field activity.
• Coordinate technician scheduling, dispatch, and customer updates to help ensure timely service delivery.
• Review, file, and maintain technician reports, project documentation, compliance packets, and closeout materials.
• Process invoicing for service calls, contracts, and completed work with accuracy and attention to detail.
• Maintain organized digital and physical filing systems that are audit-ready and easy to access.
• Support project managers and operations leadership with administrative tasks, reporting, and workflow coordination.

Compensation and Benefits

Pay: $22 per hour.

Job Type: Temp-to-hire.

Schedule: Full-time.

Location: Fresno, CA.

• Benefits provided include medical, dental, and vision coverage.
• Paid holidays, PTO, and sick leave.
• Career growth opportunities with structured onboarding.

Required Qualifications and Skills

• 1 to 2 years of administrative, coordinator, office support, dispatch, or customer service experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Accurate data entry, documentation, filing, and follow-up skills.
• Professional communication skills for working with customers, technicians, project managers, and internal teams.
• Ability to process work orders, reports, invoices, and service documentation with a high level of detail.
• Comfortable learning company systems, workflows, and scheduling tools.
• Reliable, proactive, and able to work independently after training.

Preferred Qualifications

• Experience supporting field technicians, service teams, inspections, repairs, or dispatch operations.
• Administrative experience in fire protection, safety services, security, construction, facilities, or a related service industry.
• Familiarity with service contracts, compliance documentation, closeout packets, or project administration.
• Experience maintaining both digital and physical filing systems.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.