Project Coordinator/Administrator

AppleOne Employment Services; Seattle (WA); On-site; USD 60,000 - 75,000; Full time

Job summary

AppleOne is seeking a Project Coordinator/Administrator to support multiple projects from startup through closeout in Seattle, WA. This temp-to-hire role suits detail-oriented professionals who keep teams organized, documentation accurate, and project activities moving forward.

As a key liaison among project managers, internal departments, clients, vendors, subcontractors, and field teams, you will manage files, schedules, procurement support, and billing workflows while looking for process

Qualifications

• Coordinate project startup, scheduling, documentation, communication, and closeout activities.
• Maintain accurate project records, logs, reports, contracts, permits, submittals, and correspondence.
• Support purchase orders, invoices, expense tracking, billing documentation, and approval workflows.
• Communicate with clients, vendors, subcontractors, internal departments, and field teams to keep projects on track.
• 3 to 5 years of experience in project coordination, project administration, operations support, or a similar role.

Responsibilities

• Provide administrative and coordination support to project managers, operations teams, vendors, clients, and field personnel.
• Maintain project files, contracts, permits, submittals, correspondence, reports, schedules, and closeout documentation.
• Track project milestones, deadlines, outstanding items, change requests, purchase orders, invoices, and cost documentation.
• Coordinate meetings, site visits, agendas, meeting notes, action items, and project communications.
• Assist with vendor onboarding, procurement activities, billing support, approvals, and project-related administrative workflows.
• Identify opportunities to improve documentation practices, tracking tools, templates, and project administration processes.

Skills

Project coordination

Documentation

Communication

Time management

Attention to detail

Tools

Excel

Word

Outlook

Teams

Job description

Job Summary

A growing project-based organization in the residential and commercial construction industry is seeking a Project Coordinator/Administrator to support multiple projects from startup through closeout. This temp-to-hire opportunity is ideal for a detail-oriented professional who enjoys keeping teams organized, documentation accurate, and project activities moving forward. The Project Coordinator/Administrator will serve as a key point of contact between project managers, internal departments, clients, vendors, subcontractors, and field teams. This role offers the opportunity to work in a collaborative environment where proactive communication, accuracy, and follow-through make a direct impact on project success. This is a strong fit for someone who values supportive teamwork, stable project workflows, and the opportunity to grow within a project operations or construction administration career path.

Key Responsibilities

• Provide administrative and coordination support to project managers, operations teams, vendors, clients, and field personnel.
• Maintain project files, contracts, permits, submittals, correspondence, reports, schedules, and closeout documentation.
• Track project milestones, deadlines, outstanding items, change requests, purchase orders, invoices, and cost documentation.
• Coordinate meetings, site visits, agendas, meeting notes, action items, and project communications.
• Assist with vendor onboarding, procurement activities, billing support, approvals, and project-related administrative workflows.
• Identify opportunities to improve documentation practices, tracking tools, templates, and project administration processes.

Compensation and Benefits

• Compensation: $60,000 to $75,000 per year.
• Job Type: Temp-to-Hire.
• Location: Seattle, WA.

Required Qualifications and Skills

• Coordinate project startup, scheduling, documentation, communication, and closeout activities.
• Maintain accurate project records, logs, reports, contracts, permits, submittals, and correspondence.
• Support purchase orders, invoices, expense tracking, billing documentation, and approval workflows.
• Communicate with clients, vendors, subcontractors, internal departments, and field teams to keep projects on track.
• 3 to 5 years of experience in project coordination, project administration, operations support, office administration, or a similar role.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities at the same time.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, follow-through, and documentation quality.
• Ability to work independently while collaborating effectively with project managers, field teams, and internal stakeholders.
• Strong problem-solving, time management, prioritization, and process improvement skills.

Preferred Qualifications

• Experience in construction, engineering, field services, manufacturing, professional services, or another project-based environment.
• Experience with project management software, ERP systems, CRM platforms, or document management tools.
• Familiarity with project scheduling, document control, procurement support, invoice processing, and vendor coordination.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.