Construction Admin Assistant

AppleOne Employment Services; Aurora (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services seeks a detail-oriented Construction Administrative Assistant to support the owner, sales team, and day-to-day office operations in a Colorado construction setting. The ideal candidate will have strong communication and organizational skills and can manage multiple priorities with a professional approach.

Construction office experience is preferred, but training is available for the right candidate.

Qualifications

• Previous administrative or sales support experience preferred.
• Construction office exposure is a plus.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.

Responsibilities

• Provide administrative support to owner and sales/construction team.
• Prepare and organize quotes, estimates, bids, proposals, and contracts.
• Maintain accurate customer, project, and vendor records.
• Respond to customer inquiries regarding services, pricing, scheduling, and status.
• Coordinate communication between customers, vendors, sales staff, and field teams.
• Assist with scheduling appointments, meetings, inspections, and project activities.
• Enter and maintain project and customer information in company systems.
• Assist with invoices, purchase orders, and other project-related docs.

Skills

Administrative support

Customer service

Organization

Communication

Multitasking

Data entry

Microsoft Office

Tools

Microsoft Office

Data-entry systems

Job description

We are seeking a detail-oriented and organized Construction Administrative Assistant to support our owner, sales team, and day-to-day office operations. The ideal candidate will have strong communication and organizational skills, the ability to manage multiple priorities, and a professional approach to working with customers, vendors, and internal teams.

Construction or office experience within the construction industry is preferred, but we are willing to train the right candidate.

Key Responsibilities

• Provide administrative support to the owner and sales/construction team
• Prepare and organize quotes, estimates, bids, proposals, and contracts
• Maintain accurate customer, project, and vendor records
• Respond to customer inquiries regarding services, pricing, scheduling, and project status
• Coordinate communication between customers, vendors, sales staff, and field teams
• Assist with scheduling appointments, meetings, inspections, and project activities
• Follow up with customers and provide ongoing administrative support
• Enter and maintain project and customer information in company systems
• Assist with invoices, purchase orders, and other project-related documentation
• Maintain organized electronic and physical files
• Prepare reports, spreadsheets, and other administrative documents
• Track project paperwork and ensure information is accurate and up to date
• Assist with various office, construction, and sales-related projects as needed

Qualifications

• Previous administrative, construction office, customer service, or sales support experience preferred
• Construction industry experience is a plus
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Strong attention to detail and follow-through
• Ability to multitask and prioritize in a fast-paced environment
• Proficient with Microsoft Office, email, and data-entry systems
• Comfortable working with numbers, documents, and spreadsheets
• Professional, dependable, and willing to learn
• Strong problem-solving and critical-thinking skills
• Ability to work independently while also supporting a team

The Company is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.