Project Assistant

AppleOne Employment Services; Portland (OR); On-site; USD 58,000 - 63,000; Full time

Job summary

AppleOne Employment Services in Portland, OR is seeking a Project Assistant to support daily administrative and project coordination for industrial facilities and infrastructure construction. You will help Project Managers move work forward, manage change orders, submittals, and billing support, and maintain accurate project records.

You'll collaborate with internal teams, vendors, subcontractors, and clients, ensuring timely documentation and clear communication to keep projects on schedule and

Qualifications

• 3 to 5 years of administrative support experience, preferably in construction, industrial facilities, infrastructure, or related project-based environments.
• Experience supporting project documentation such as change orders, submittals, billing records, invoices, or project files.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication with internal teams, vendors, subcontractors, and clients.

Responsibilities

• Support Project Managers with daily administrative and project coordination needs.
• Prepare, track, and organize change orders, submittals, and related project documentation.
• Assist with project billing, invoice support, and documentation needed for accurate project records.
• Maintain organized project files, correspondence, schedules, and internal tracking systems.
• Communicate with internal teams, vendors, subcontractors, and clients to help keep project information current.
• Follow up on outstanding documentation, approvals, and administrative items to support project timelines.

Skills

Administrative support

Project coordination

Change orders

Billing support

Documentation management

Communication skills

Tools

MS Office

Job description

Job Summary

A Project Assistant opportunity is available in Portland, OR with an established organization supporting industrial facilities and infrastructure construction projects. This direct hire role is ideal for an administrative professional with construction project support experience who enjoys keeping details organized, coordinating documentation, and helping Project Managers move work forward efficiently. The Project Assistant will play an important role in daily project operations, including change order support, submittal coordination, billing assistance, and general administrative support. This is a strong opportunity to join a team-oriented construction environment where accuracy, communication, and follow-through are highly valued. Candidates can expect to work with supportive project leadership, collaborative team members, and a stable industry where strong administrative professionals can continue building a long-term career path.

Key Responsibilities

• Support Project Managers with daily administrative and project coordination needs.


• Prepare, track, and organize change orders, submittals, and related project documentation.


• Assist with project billing, invoice support, and documentation needed for accurate project records.


• Maintain organized project files, correspondence, schedules, and internal tracking systems.


• Communicate with internal teams, vendors, subcontractors, and clients to help keep project information current.


• Follow up on outstanding documentation, approvals, and administrative items to support project timelines.

Compensation and Benefits

• Salary range: $58,000.00 to $63,000.00 per year.


• Job type: Direct hire.

Required Qualifications and Skills

• Support daily construction project administration for Project Managers.


• Coordinate change orders, submittals, billing support, and project documentation.


• Maintain accurate records and help ensure project information is organized and up to date.


• 3 to 5 years of administrative support experience, preferably in construction, industrial facilities, infrastructure, engineering, or a related project-based environment.


• Experience supporting project documentation such as change orders, submittals, billing records, invoices, or project files.


• Strong organizational skills with the ability to manage multiple priorities and deadlines.


• Clear written and verbal communication skills for working with internal teams, vendors, subcontractors, and clients.


• Proficiency with common office software and the ability to learn project management or construction documentation systems.


• High attention to detail, follow-through, and accuracy in handling project records and billing support.

Preferred Qualifications

• Prior experience supporting Project Managers in construction or infrastructure-related projects.


• Familiarity with construction billing, subcontractor documentation, and project closeout processes.


• Experience using construction project management software or document control systems.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.