Office Manager - Construction

AppleOne Employment Services; Bothell (WA); On-site; USD 50,000 - 55,000; Part time

Benefits offered by this job

Paid time off

Insurance stipend

Job summary

AppleOne Employment Services in Bothell, WA is seeking an experienced Office Manager - Construction to keep a busy construction office organized and running smoothly. You will oversee daily office operations, manage accounts payable, and coordinate vendor documentation with precision.

This direct hire, part-time role (24–30 hours/week) offers PTO and an insurance stipend in lieu of company-sponsored medical coverage. Strong Sage and MS Office skills are essential.

Qualifications

• 3 to 5 years of relevant experience in office management or construction administration.
• Experience with Sage and accounts payable/receivable processes.
• Strong attention to detail and organization.
• Proficiency in Microsoft Office and typical office software.
• Ability to work independently and support a small team.

Responsibilities

• Oversee day-to-day office operations and administrative workflows.
• Manage accounts payable, vendor invoices, and recurring expenses using Sage.
• Prepare and track subcontract agreements, COIs, W-9s, and vendor documentation.
• Maintain project, vendor, and accounting records with accuracy.
• Support internal teams with payroll and AR as needed.

Skills

Organizational skills

Communication skills

Independent work

Attention to detail

Tools

Sage

Microsoft Office

Job description

Job Summary

A well‑established construction company in Bothell, WA is seeking an experienced Office Manager - Construction to support daily office operations, accounting administration, vendor documentation, and internal team coordination. This direct hire role is ideal for someone who enjoys variety, values accuracy, and takes pride in keeping a busy construction office organized and running smoothly.

Key Responsibilities

• Oversee day‑to‑day office operations, administrative workflows, and general office organization.
• Manage accounts payable processes, vendor invoice entry, and recurring monthly expenses using Sage.
• Prepare, distribute, and track subcontract agreements, Certificates of Insurance, W-9s, and vendor documentation.
• Track and maintain Positive Pay activity and accurate accounting, project, and vendor records.
• Support internal teams with administrative needs, special projects, and cross‑training in payroll, accounts receivable, and additional accounting functions.

Compensation and Benefits

• Salary range: $50,000 to $55,000 per year.
• Direct hire opportunity.
• Part‑time schedule, approximately 24 to 30 hours per week.
• Paid time off.
• Insurance stipend available in lieu of company‑sponsored medical coverage.

Required Qualifications and Skills

• Manage office administration and daily operational support for a construction‑focused business.
• Support accounts payable, vendor invoices, Positive Pay, and recurring expense processing.
• Maintain subcontractor, vendor, project, and accounting documentation with accuracy and consistency.
• Provide administrative support to internal teams while managing multiple priorities independently.
• 3 to 5 years of relevant experience in office management, construction administration, bookkeeping, or accounting support.
• Hands‑on experience with Sage.
• Working knowledge of accounts payable and general accounting processes.
• Proficiency with Microsoft Office.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, prioritize effectively, and support a small team environment.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience in construction, general contracting, engineering, or a related industry.
• Familiarity with subcontract agreements, Certificates of Insurance, W-9s, and construction documentation.
• Cross‑functional exposure to payroll, accounts receivable, or broader accounting support functions.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.