Project Coordinator

AppleOne Employment Services; Costa Mesa (CA); On-site; USD 65,000 - 70,000; Full time

Job summary

AppleOne Employment Services in Costa Mesa, CA is seeking a Project Coordinator to support a construction organization handling industrial facilities and infrastructure projects. The role is direct hire and targets an organized administrative professional with 3 to 5 years of experience who enjoys moving project details, supporting cross-functional teams, and contributing to successful execution.

You will work with assistant project managers, field technicians, vendors, and internal departments

Qualifications

• 3 to 5 years of administrative, project coordination, or project support experience.
• Strong organizational skills with the ability to manage multiple details, documents, and deadlines.
• Strong written and verbal communication skills.
• Experience supporting office operations, field teams, vendors, or project-based work.
• Proficiency with common office software and administrative systems.

Responsibilities

• Coordinate project documentation, records, purchase orders, invoices, billing support, and related administrative tasks.
• Communicate with assistant project managers, field technicians, vendors, and internal departments to support project workflow.
• Maintain organized project files and ensure information is accurate, complete, and accessible to team members.
• Track deadlines, document updates, and action items to help keep projects moving efficiently.
• Support office and field operations by assisting with administrative requests, vendor coordination, and project follow-up.
• Help ensure project teams have the documentation and information needed to support timely execution.

Skills

Project coordination

Organizational skills

Written and verbal communication

Attention to detail

Office software proficiency

Tools

MS Office

Job description

Job Summary

We are seeking a Project Coordinator for a direct hire opportunity with a construction organization supporting industrial facilities and infrastructure projects in Costa Mesa, CA. This role is ideal for an organized administrative professional with 3 to 5 years of experience who enjoys keeping project details moving, supporting cross-functional teams, and contributing directly to successful project execution. The Project Coordinator will work closely with assistant project managers, field technicians, vendors, and internal departments to ensure documentation, purchase orders, invoices, billing records, and project files are accurate and up to date. This position offers steady project activity, supportive leadership, and a collaborative team environment where communication, follow-through, and attention to detail are valued. This is an excellent opportunity to build a long-term career path in construction project administration while working with a team that supports both office and field operations.

Key Responsibilities

• Coordinate project documentation, records, purchase orders, invoices, billing support, and related administrative tasks.
• Communicate with assistant project managers, field technicians, vendors, and internal departments to support project workflow.
• Maintain organized project files and ensure information is accurate, complete, and accessible to team members.
• Track deadlines, document updates, and action items to help keep projects moving efficiently.
• Support office and field operations by assisting with administrative requests, vendor coordination, and project follow-up.
• Help ensure project teams have the documentation and information needed to support timely execution.

Compensation and Benefits

• Salary range: $65,000 to $70,000 per year.
• Job type: Direct hire.
• Location: Costa Mesa, CA.

Required Qualifications and Skills

• Support construction project administration for industrial facilities and infrastructure projects.
• Coordinate purchase orders, invoices, billing records, documentation, and project files.
• Communicate with project managers, field technicians, vendors, and internal departments.
• Track project details, deadlines, and documentation to support efficient project execution.
• 3 to 5 years of administrative, project coordination, or project support experience.
• Strong organizational skills with the ability to manage multiple details, documents, and deadlines.
• Experience supporting office operations, field teams, vendors, or project-based work.
• Strong written and verbal communication skills.
• High attention to detail and accuracy when handling records, invoices, purchase orders, and project documentation.
• Ability to work effectively in a team-focused environment and follow through on assigned tasks.
• Proficiency with common office software and administrative systems.

Preferred Qualifications

• Experience in construction, industrial facilities, infrastructure, engineering, or a related project-based environment.
• Familiarity with construction documentation, billing processes, purchase orders, vendor coordination, or project closeout support.
• Interest in building a long-term career in construction project administration.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.