Administrative Assistant

AppleOne Employment Services; Pittsburgh (Allegheny County); On-site; USD 28,000 - 30,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Administrative Assistant in Pittsburgh, PA to provide administrative coordination, Excel reporting, and project support. This temp-to-hire role targets candidates with 1–2 years in administrative or project coordination, thriving in a fast-paced office.

You’ll support a team, manage documents, and help drive project workflow with reliability and attention to detail.

Qualifications

• 1 to 2 years of administrative, office support, project coordination, or related experience.
• Strong Microsoft Excel skills are required.
• Proficiency with Microsoft Word and Outlook.
• Strong data entry, computer, and recordkeeping skills.
• Excellent attention to detail, accuracy, and follow-through.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a busy office environment.
• Professional written and verbal communication skills.
• Ability to work independently while also collaborating effectively with a team.

Responsibilities

• Provide general administrative, clerical, and project support to team members.
• Create, update, and maintain Microsoft Excel spreadsheets, reports, trackers, and records.
• Perform accurate data entry and review information for completeness and accuracy.
• Assist with scheduling, coordination, deadline tracking, and follow-up on outstanding items.
• Prepare, organize, and maintain documents, correspondence, electronic files, and project records.
• Communicate professionally with internal teams and external contacts as needed.

Skills

Excel

Data entry

Organizational skills

Time management

Communication

Team collaboration

Attention to detail

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

We are seeking an organized and detail-oriented Administrative Assistant to provide administrative coordination, Excel reporting, and project support in a busy professional office environment in Pittsburgh, PA. This temp-to-hire opportunity is ideal for someone with 1 to 2 years of administrative, office support, or project coordination experience who enjoys keeping information accurate, organized, and on track. This role supports a team within the residential and commercial construction industry, making it a great fit for a candidate who thrives in a fast-paced, deadline-driven environment. You will work closely with internal team members, help manage important documentation, and play a key role in supporting project workflow and day-to-day office operations. The position offers the opportunity to join a team-focused workplace where reliability, attention to detail, communication, and follow-through are valued. Candidates who enjoy structure, teamwork, supportive leadership, and the opportunity to build a long-term administrative career will find this role especially appealing.

Key Responsibilities

• Provide general administrative, clerical, and project support to team members.
• Create, update, and maintain Microsoft Excel spreadsheets, reports, trackers, and records.
• Perform accurate data entry and review information for completeness and accuracy.
• Assist with scheduling, coordination, deadline tracking, and follow-up on outstanding items.
• Prepare, organize, and maintain documents, correspondence, electronic files, and project records.
• Communicate professionally with internal teams and external contacts as needed.

Compensation and Benefits

• Pay rate: $20 to $22 per hour.
• Job type: Temp-to-hire.
• Location: Pittsburgh, PA.

Required Qualifications and Skills

• Maintain Excel spreadsheets, reports, trackers, and administrative records.
• Support project coordination, scheduling, deadline tracking, and follow-up activities.
• Prepare and organize documents, electronic files, correspondence, and data records.
• Communicate with team members and external contacts to help keep tasks moving forward.
• 1 to 2 years of administrative, office support, project coordination, or related experience.
• Strong Microsoft Excel skills are required.
• Proficiency with Microsoft Word and Outlook.
• Strong data entry, computer, and recordkeeping skills.
• Excellent attention to detail, accuracy, and follow-through.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a busy office environment.
• Professional written and verbal communication skills.
• Ability to work independently while also collaborating effectively with a team.

Preferred Qualifications

• Previous experience supporting project-based teams.
• Administrative experience in construction, engineering, real estate, facilities, or a related professional services environment.
• Experience maintaining trackers, reports, schedules, or project documentation.
• Comfort working in a fast-paced office setting with changing priorities.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.