Construction Admin Assistant

AppleOne Employment Services; Salt Lake City (UT); On-site; USD 62,000 - 73,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented Construction Admin Assistant to support a busy construction and engineering team in Salt Lake City, UT. This contract/temporary role focuses on keeping projects organized, coordinating with vendors, and ensuring timely documentation and workflow progress.

Ideal candidates will have 3–5 years of administrative experience, strong MS Word/Excel/Outlook skills, and excellent communication abilities to support project teams and stakeholders

Qualifications

• Support construction and engineering project teams with administrative coordination.
• Manage purchase orders, invoices, billing, and project records.
• Communicate with vendors, clients, and internal teams to keep information moving.
• Maintain organized files and follow up on open items to support project progress.
• 3–5 years of administrative, office support, or related experience preferred.

Responsibilities

• Communicate project updates with internal teams, clients, vendors, and other project stakeholders.
• Submit approved project documentation and maintain accurate, organized records.
• Follow up with vendors regarding orders, documentation, timelines, and project needs.
• Prepare and process purchase orders, invoices, and billing-related documentation.
• Maintain organized project files and provide general administrative support to the construction and engineering team.
• Use Microsoft Word, Excel, and Outlook regularly to support daily office and project activities.

Skills

Communication skills

Organization

Multi-tasking

Attention to detail

Verbal communication

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Summary

We are seeking a detail-oriented Construction Admin Assistant to support a busy construction and engineering team in Salt Lake City, UT. This contract/temporary opportunity is ideal for an administrative professional who enjoys keeping projects organized, coordinating with vendors, supporting documentation workflows, and helping project teams stay on schedule.

In this role, you will be an important part of a collaborative project environment where accuracy, communication, and follow-through matter. The team values dependable support, positive teamwork, and clear communication, making this a strong opportunity for someone who enjoys contributing to successful construction and engineering projects while working with supportive leadership and experienced professionals.

Key Responsibilities

• Communicate project updates with internal teams, clients, vendors, and other project stakeholders.
• Submit approved project documentation and maintain accurate, organized records.
• Follow up with vendors regarding orders, documentation, timelines, and project needs.
• Prepare and process purchase orders, invoices, and billing-related documentation.
• Maintain organized project files and provide general administrative support to the construction and engineering team.
• Use Microsoft Word, Excel, and Outlook regularly to support daily office and project activities.

Compensation and Benefits

• Pay rate: $30.00 to $35.00 per hour.
• Job type: Contract/Temporary.
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
• Location: Salt Lake City, UT 84104.

Required Qualifications and Skills

• Support construction and engineering project teams with administrative coordination and documentation.
• Manage purchase orders, invoices, billing support, and project records.
• Communicate with vendors, clients, and internal teams to keep project information moving accurately.
• Maintain organized files and follow up on open items to support project progress.
• 3 to 5 years of administrative, office support, or related experience preferred.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organization, accuracy, and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow through on tasks.
• Comfortable working with vendors, project teams, and documentation-heavy processes.

Preferred Qualifications

• Administrative experience in construction, engineering, architecture, or a project-based technical environment.
• Experience assisting with purchase orders, invoicing, billing, or vendor documentation.
• Familiarity with project files, client documentation, and construction or engineering workflows.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.