Project Coordinator

AppleOne Employment Services; Simi Valley (CA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne is seeking a highly organized Project Coordinator in Simi Valley, CA for a temp-to-hire role. The ideal candidate has 1–2 years of administrative experience and will support purchasing, vendor communication, documentation, scheduling, and office operations.

You will help keep projects on track by maintaining files, updating timelines in project management software, and coordinating with internal teams and vendors.

Qualifications

• Coordinate active project documentation, vendor communication, purchase orders, quotes, invoices, and completion records.
• Track project timelines, deadlines, status updates, and outstanding follow-up items in project management software.
• Support scheduling, purchasing, vendor coordination, office operations, and administrative needs across departments.
• Maintain accurate project files, electronic folders, correspondence, and supporting documentation.
• Minimum of 1 to 2 years of administrative, project coordination, office support, or related experience.

Responsibilities

• Coordinate project documentation, electronic job folders, purchase orders, vendor quotes, completion photos, invoices, and supporting records.
• Communicate with vendors regarding project schedules, pricing, requirements, documentation, and outstanding follow-up items.
• Update project management software with current project timelines, status updates, task progress, and related information.
• Order materials and supplies for active projects, prepare shipping labels, coordinate outgoing shipments, and maintain office and operational supplies.
• Provide administrative support including answering phones, managing email and voicemail inquiries, filing, mail distribution, meeting coordination, calendar support, and travel arrangements.
• Support Project Managers, executive leadership, Accounting, HR, and other departments with day-to-day administrative and project-related needs.

Skills

Vendor coordination

Project coordination

Administrative support

Microsoft Office

Tools

Project management software

QuickBooks

Job description

Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator for a temp-to-hire opportunity in Simi Valley, CA. This role is ideal for an administrative professional with 1 to 2 years of experience who is ready to grow into project coordination while supporting purchasing, vendor communication, documentation, scheduling, and office operations. The Project Coordinator will play an important role in helping projects stay organized, documented, and on schedule. This is a great opportunity to work in a collaborative office environment with supportive leadership, positive teamwork, and exposure to multiple areas of the business, including project management, vendor management, accounting support, purchasing, and executive administration. The right candidate will enjoy keeping details organized, following up on outstanding items, communicating professionally with vendors and internal teams, and making sure projects continue moving forward.

Key Responsibilities

• Coordinate project documentation, electronic job folders, purchase orders, vendor quotes, completion photos, invoices, and supporting records.
• Communicate with vendors regarding project schedules, pricing, requirements, documentation, and outstanding follow-up items.
• Update project management software with current project timelines, status updates, task progress, and related information.
• Order materials and supplies for active projects, prepare shipping labels, coordinate outgoing shipments, and maintain office and operational supplies.
• Provide administrative support including answering phones, managing email and voicemail inquiries, filing, mail distribution, meeting coordination, calendar support, and travel arrangements.
• Support Project Managers, executive leadership, Accounting, HR, and other departments with day-to-day administrative and project-related needs.

Required Qualifications and Skills

• Coordinate active project documentation, vendor communication, purchase orders, quotes, invoices, and completion records.
• Track project timelines, deadlines, status updates, and outstanding follow-up items in project management software.
• Support scheduling, purchasing, vendor coordination, office operations, and administrative needs across departments.
• Maintain accurate project files, electronic folders, correspondence, and supporting documentation.
• Minimum of 1 to 2 years of administrative, project coordination, office support, or related experience.
• Strong organizational skills with excellent follow-up and attention to detail.
• Ability to manage multiple priorities in a fast-paced office environment.
• Comfortable working independently, taking ownership of tasks, and shifting priorities when urgent needs arise.
• Professional verbal, written, phone, and email communication skills.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Typing speed of approximately 45+ WPM.
• Strong proofreading, grammar, filing, and document management skills.
• Ability to communicate confidently and professionally with vendors, employees, management, and customers.
• Ability to remain seated for extended periods, move throughout the office as needed, occasionally bend, kneel, or squat, and lift or move materials up to approximately 45 pounds.

Preferred Qualifications

• Previous experience supporting multiple projects, vendors, schedules, or deadlines.
• Experience with project management software.
• Familiarity with QuickBooks or similar accounting software.
• Experience assisting with purchasing, vendor invoices, project files, or job documentation.
• Collaborative team player with strong problem-solving skills and a proactive, dependable work style.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.